Contract Administrator

SUMMARY:
Our client, one of the world's leading Renewable Energy companies is looking for a Contract Administrator to join their team on a 12-month contract basis.

POSITION INFO:

Objectives

The Contract Administrator will be responsible for contract planning and administration of solar PV EPC projects in South Africa/ Sub-Saharan Africa. The position is regarded as a skilled contract administration role, focused on EPC & Subcontract administration. Reporting to the Project Manager(s), the Contract Administrator will support Supply Chain Manager(s), Project Controller(s), Engineer(s) and Construction Manager(s) as directed.

Responsibilities

• Contract planning
• Initial team & stakeholder engagement, supporting document criteria, communication and presentations
• Establish and maintain the contract folder structure for draft contracts and schedules
• Track and compare changes and control contract and schedule revisions
• Style and formatting for clean execution versions for circulation, prepare contracts for signature

Contract Execution & Obligations:

• Establish and maintain the contract management folder structure relating to executed contracts
• Day-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the project team
• Day-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein
• Drafting of agreements, approvals, certificates, consents, determinations, notices, requests and compile supporting documentation thereto for the Project Managers review and approval
• Prepare contracts for signature by:
• Organise signature by authorised signatory and/or Notary /Apostille requirements
• Print hardcopies, sort, scan and compile for Project Library
• Compilation, establishment and tracking of the EPC Contract and associated project documents (IA, PPA, DCUOSA, SBA, EIA, EMP, etc.)
• Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points
• Maintain the communication channel procedures established between project key stakeholders (i.e. EPC, PM, Client, Engineering, Construction)
• Establish, populate, track and update the contractual communication registers, as well as maint ain the electronic and hardcopy file index system
• Compile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and Subcontracts
• Ensure contract deliverables are received by the Client and/ or relevant stakeholders timeously
• Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously
• Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms
• In conjunction with the Quality Representative and the Project Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes)
• Point of contact to advise and guide the project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexity
• Establish, administer and maintain the insurance claim process and compile templates as required

Qualifications and Experience

• Contract Management/ Administration qualification
• Experience of working within a project, engineering and construction environment
• Minimum of 3 years’ experience in a similar role, at comparable level
• Fluent in English
• Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment
• An understanding of the requirements and implications of EPC projects
• Conversant with contract management and standard (FIDIC, NEC, JBCC, etc.)/ proprietary contract forms
• Proficiency in MS Office (Outlook, MS Word, Power Point, Excel)
• Excellent verbal and written communication skills
• Ability to take initiative and organise effectively
• Able to prioritise own workload and work independently under pressure
• Team player
• Problem solving skills
• Detail-oriented
• Process driven
• Desirable Attributes
• Exposure to the South African REIPPPP

Other requirements

• Occasional travel may be required in line with business requirements
• In addition to the duties mentioned above, the job holder is required to carry out other duties that are in essence part of his area of activity, according to his / her knowledge and abilities.

Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.

You can visit our website for more vacancies: www.wePlace.co.za / Facebook page @wePlace / LinkedIn www.linkedin.com/company/wePlace/

NB! This job is now closed. You can apply for other jobs by uploading your CV.