Contract Manager (Supply Chain Management)

SUMMARY:
To manage, draft and Maintain Supply Chain Management Contracts. To give Supply Chain contractual and commercial advice and to provide Contract Management solutions to business units. Ensure compliance to the terms and conditions of the contract.

POSITION INFO:

Key Performance Areas

Contract Management

• Engage with senior management / Executive level relating to Supply Chain Management Contracts.
• Implement the agreement/contract deliverables in accordance with the agreed upon performance requirements
• Implement a contracts management system;
• Implement systems to ensure synergy amongst departments.
• Facilitate signatures
• Negotiation of Commercial Terms
• Monitor the agreement/contract deliverables to ensure compliance and to detect possible deviances in performance pro-actively
• Detect deviances and address appropriately with the relevant role players
• Agree on corrective actions and implement; or
• Amend agreements/contracts where necessary and give advice on most appropriate contractual decisions.
• Implement a Supplier Performance management system and monitor rectified performance against deviances to ensure compliance
• Document performance against the agreements/contracts for reporting purposes
• Compile the appropriate reports and to the relevant role players on all levels including executive level.

Procurement Contracts Drafting

• Draft / populate the relevant and applicable Procurement Services Agreements and liaise with the Legal Department for vetting to ensure quick and effective contract completion.
• Engage and liaise with the legal department regarding the negotiation of commercial terms with the Service Provider;
• Liaise with the Legal Department, Business Units and Supplier to finalise Contract / Commercial terms

Supplier Performance Management & Supplier Development

• Development a performance matrix for suppliers
• Implement a performance matrix for suppliers
• Measure supplier performance against matrix
• Monitor supplier performance against matrix
• Report on supplier performance
• Identify supplier development initiatives together with business
• Advise on initiatives in line with legislation
• Assist with engagement of supplier
• Assist with monitoring initiative
• Assist with documentation and reporting on initiative

Maintain Customer Relationships

• Identify the relevant role players in accordance with business requirements and dependencies
• Set-up meetings with the role players to discuss the roles and responsibilities and possible areas of cooperation, improvement and conflict
• Obtain mutual agreement on the resolution of issues, meetings required and the delivery of inter-dependent outputs and results
• Agree to the expected outcomes from each party

Documentation Management

• Oversee, Draft, Manage and Maintain all required reports and documentation in line with policy and procedures
• Establish a system that ensures that all documentation are easily accessible
• Ensure that all documentation is managed and maintained within allocated timeframes
• Ensure that documentation is complete and readily available for audit purposes

Ad Hoc Procurement Functions

• Monitoring and Compliance with Applicable Procurement Legislation
• Auditing, Policy and Procedures
• Acting Responsibilities

Preferred Minimum Education and Experience

• 4 Year Legal Qualification (LLB) Degree or equivalent.
• Working towards 3 year qualification or equivalent Supply Chain Management qualification.
• 5years Experience within a Procurement environment
• 3years Experience in Supplier Performance Management
• 3years Experience in Contract Management

Critical Competencies

• Microsoft Office
• Knowledge / Experience of Procurement Systems
• In depth working experience of contract management / law
• Relevant Legislation
• Procurement Policy and Procedures

Additional Requirements

• Travel as and when required
• Extended hours as and when required