Contracts Administrator (Divisional)

SUMMARY:
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POSITION INFO:

To perform the administrative function of the legal contracts database and support the Senior Contracts Administrator on legal requirements

Requirements:

• National Diploma in business administration /contract administration/ paralegal studies/ similar Additional requirements

• One of the following would be advantageous – Bachelor of Administration/ Bachelor of Commerce in Administration or LLB Experiential

• Minimum of 2 years’ experience in a similar role

Responsibilities:

• Draft, vet and interpret commercial agreements, legal correspondence and memoranda within defined timelines
• Review external commercial agreements and other legal documents including renewal agreements) received from third parties to advise internal stakeholders on the acceptability thereof and propose amendments in line with divisional and group policies
• Draft agreement and risk summaries to highlight risks in agreements
• Liaise with business units in respect of new credit application requirements and collate Credit application review form details, for legal review
• Review of new credit applications and identify commercial and legal risks prior to sending to legal for review
• Review of company information completed on credit applications
• Liaison with legal and business units and legal to facilitate completion, and ensure signed credit applications are in place and maintained in legal records
• Assist with Legal research of specific legal issues affecting the business where necessary
• Review and drafting of legal letters, legal notices and correspondence
• Perform comparison between expired and new replacement contracts for identification of changes and areas of concern
• Review of company information completed on legal documents
• Review third party amendments to agreements against latest legal version/comments to identify changes
• Review signed copy of agreements against approved signing version
• Ensure that all approved contracts are signed in accordance with the Approval Framework, shareholder agreements and other applicable agreements
• Administrate the maintenance of the internal company information schedules, letterheads and statutory details and records on a quarterly basis and when changes arise
• Administer the maintenance of published agreements, letterheads, and legal information on SharePoint
• Loading of departmental documents on SharePoint for manager approval
• Revision of departmental documents on SharePoint for manager approval
• Co-ordinate SharePoint access requirements with business units and manager
• General Administration:
• Follow up on outstanding agreements and agreements in progress
• Electronic filing of emails in legal agreements correspondence files by BU/other contracting party
• Assist with ad hoc corporate head office legal divisional reports updates, necessary Weekly tracking all items review to be maintained and reported to management
• Comply with Internal Controls
• Compile, collate and review information required for ad hoc departmental projects
• Identify improvement opportunities and make recommendations for improvements
• Participate in Continuous Improvement initiatives