Contracts Executive - Services - Craighall Park

SUMMARY:
Contracts Executive - Services - Craighall Park

POSITION INFO:

To support the business by ensuring the efficient management and budgeted financial results of Catering Contracts within the allocated Region

Responsible for: Catering Managers, Project Managers, Assistant Catering Managers, Executive Chefs Financial Manager

Financial Management:

Projects within the allocated region achieve budgeted and/or expected profits

Project, regional and relevant Head Office expenses are in line with budgets and/or meet stipulated turnover/expense ratios

Efficient and ongoing control is exercised over menu costing, purchases, labour costs and appropriate and speedy action is taken to rectify identified problems

Efficient and ongoing control is exercised over debt collection and appropriate and speedy action is taken to rectify identified problems

Efficient and ongoing control is exercised over cash expenses and banking procedures

In liaison with the relevant Financial Manager annual budgets prepared and are scrutinised and adjusted where indicated and submitted to the Chief Financial Officer on or before the stipulated deadline

Quarterly projections and strategies submitted by Project Managers are evaluated and submitted on or before the required deadline

Purchasing and Stock Control:

Efficient stock control is exercised in the projects falling within the allocated region and stock holdings are in accordance with Company standards

Meals provided meet agreed upon menu specification in terms of content, quality and quantity

Identified risks are addressed timeously

Cash purchases are analysed, overspending is identified and rectified

Projects falling within the allocated region purchase through Company appointed preferred suppliers

Company Order approval processes are followed

Hygiene, Safety and Quality:

Hygiene, food safety and quality standards are met in the allocated Region and at Projects

Problems identified through the FCS audit are acted upon timeously

Quarterly full audit of all units meet requirements

Problems identified through the Quarterly audit are acted upon timeously

Client Liaison:

Proactive contact with clients in the allocated region is established and maintained

Client enquiries and queries are dealt with promptly and efficiently

Price adjustments and/or renewal of contracts in the allocated region are negotiated successfully and within required financial parameters

Daily/Weekly/Monthly reporting

Human Resources:

HR related policies and procedures are in place and complied with at all units in the allocated Region

Payroll schedules of units in the allocated Region are accurate, signed off and employees are paid accurately and on time

New appointments at units in the allocated Region meet the requirement of the job specification and preference is given in terms of employment equity goals

All newly appointed employees undergo company induction within 2 weeks of employment

Performance is monitored and reviewed at stipulated times at all units in the allocated Region

Training and development needs are identified, planned for and implemented at all units in the allocated Region

Discipline is maintained

Effective communication is practiced

Employees report harmonious relationships

Employee contribution to business success is recognised through quarterly recognition process

Project Optimisation:

Premises, facilities and services are optimised to generate additional revenue and profits

Relevant events are diarised and attended in order to obtain leads for new business

In liaison with the CSMO, events and entertainment are planned, prepared and organised timeously and efficiently.

Clients and/or prospective clients are personally entertained during organised events in a professional manner

Sites are branded and aesthetically appealing in accordance with Company standards

Promotional and Innovational opportunities are recognised and activities are coordinated between relevant departments/personnel

Management:

New appointments meet the requirements of the job specification and preference is given in terms of employment equity goals

Performance is monitored and reviewed at stipulated times

Training or development needs of direct reports are identified, planned for and implemented

Effective communication is practiced

Identified subordinates are mentored effectively for succession

Subordinates report harmonious relationships

Salary: up to R60 000pm CTC

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