SUMMARY:
Are you a detail-driven Conveyancing Secretary who thrives in a fast-paced legal environment?
Our reputable client in Cape Town is looking for a skilled professional with minimum 3 years’ hands-on experience managing bond registrations from start to finish. If you excel under pressure, work well independently, and never miss a deadline, this role is for you.
POSITION INFO:
REQUIREMENTS
- Matric, or relevant qualification
- Minimum 3–5 years’ experience as a Conveyancing Secretary working specifically with FNB bonds
- Strong knowledge of South African property law, Deeds Office processes, and FICA compliance
- Proficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)
- Proficiency with Microsoft Office
- Excellent communication, coordination and administrative skills
- High attention to detail and ability to manage multiple matters simultaneously
- Professional, client-focused manner with strong problem-solving abilities
- Ability to work independently with minimal supervision
DUTIES- Draft, prepare and review bond registration documents, mortgage contracts and supporting affidavits
- Ensure precision, legal compliance, and adherence to the bank’s specific requirements
- Maintain and organise all documents for lodgement and audit purposes
- Serve as the primary point of contact for clients, banks, estate agents and Deeds Office
- Provide professional, timely communication and ensure stakeholders are kept fully informed throughout the process
- Collect, verify and manage all required FICA documentation
- Ensure full compliance with statutory requirements, internal processes and anti-money-laundering obligations
- Prevent delays by maintaining accurate and up-to-date FICA records
- Manage the complete bond registration workflow from bank instruction to Deeds Office registration
- Coordinate simultaneous lodgements (transfer, bond, cancellation) efficiently
- Calculate conveyancing and bond costs for clients, and prepare and reconcile financial statements
- Manage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and compliance
- Generate documentation and monitor transaction progress using digital workflow systems
- Handle all client queries and provide regular status updates and manage expectations regarding timelines and requirements
Salary: R negotiable dependent on experience
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