Conveyancing Secretary – Home Loans

SUMMARY:
Are you a detail-driven Conveyancing Secretary who thrives in a fast-paced legal environment?
 
Our reputable client in Cape Town is looking for a skilled professional with minimum 3 years’ hands-on experience managing bond registrations from start to finish. If you excel under pressure, work well independently, and never miss a deadline, this role is for you.

POSITION INFO:
REQUIREMENTS

• Matric, or relevant qualification
• Minimum 3–5 years’ experience as a Conveyancing Secretary working specifically with FNB bonds
• Strong knowledge of South African property law, Deeds Office processes, and FICA compliance
• Proficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)
• Proficiency with Microsoft Office
• Excellent communication, coordination and administrative skills
• High attention to detail and ability to manage multiple matters simultaneously
• Professional, client-focused manner with strong problem-solving abilities
• Ability to work independently with minimal supervision

• Draft, prepare and review bond registration documents, mortgage contracts and supporting affidavits
• Ensure precision, legal compliance, and adherence to the bank’s specific requirements
• Maintain and organise all documents for lodgement and audit purposes
• Serve as the primary point of contact for clients, banks, estate agents and Deeds Office
• Provide professional, timely communication and ensure stakeholders are kept fully informed throughout the process
• Collect, verify and manage all required FICA documentation
• Ensure full compliance with statutory requirements, internal processes and anti-money-laundering obligations
• Prevent delays by maintaining accurate and up-to-date FICA records
• Manage the complete bond registration workflow from bank instruction to Deeds Office registration
• Coordinate simultaneous lodgements (transfer, bond, cancellation) efficiently
• Calculate conveyancing and bond costs for clients, and prepare and reconcile financial statements
• Manage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and compliance
• Generate documentation and monitor transaction progress using digital workflow systems
• Handle all client queries and provide regular status updates and manage expectations regarding timelines and requirements