Conveyancing Secretary â Home Loans

Recruiter:

Time Personnel

Job Ref:

CPT004967/Jol

Date posted:

Tuesday, December 2, 2025

Location:

Cape Town, South Africa

SUMMARY:
Are you a detail-driven Conveyancing Secretary who thrives in a fast-paced legal environment?

Our reputable client in Cape Town is looking for a skilled professional with minimum 3 years’ hands-on experience managing bond registrations from start to finish. If you excel under pressure, work well independently, and never miss a deadline, this role is for you.

POSITION INFO:
REQUIREMENTS

Matric, or relevant qualification
Minimum 3–5 years’ experience as a Conveyancing Secretary working specifically with FNB bonds
Strong knowledge of South African property law, Deeds Office processes, and FICA compliance
Proficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)
Proficiency with Microsoft Office
Excellent communication, coordination and administrative skills
High attention to detail and ability to manage multiple matters simultaneously
Professional, client-focused manner with strong problem-solving abilities
Ability to work independently with minimal supervision

DUTIES

Draft, prepare and review bond registration documents, mortgage contracts and supporting affidavits
Ensure precision, legal compliance, and adherence to the bank’s specific requirements
Maintain and organise all documents for lodgement and audit purposes
Serve as the primary point of contact for clients, banks, estate agents and Deeds Office
Provide professional, timely communication and ensure stakeholders are kept fully informed throughout the process
Collect, verify and manage all required FICA documentation
Ensure full compliance with statutory requirements, internal processes and anti-money-laundering obligations
Prevent delays by maintaining accurate and up-to-date FICA records
Manage the complete bond registration workflow from bank instruction to Deeds Office registration
Coordinate simultaneous lodgements (transfer, bond, cancellation) efficiently
Calculate conveyancing and bond costs for clients, and prepare and reconcile financial statements
Manage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and compliance
Generate documentation and monitor transaction progress using digital workflow systems
Handle all client queries and provide regular status updates and manage expectations regarding timelines and requirements

Salary: R negotiable dependent on experience

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