Creditors Clerk & Property Administrator

Receive calls from Tenants regarding maintenance complaints.
• Receive calls from Contractors/Suppliers i.r.o. orders, invoices, and payments.
• Report problems to Operations Manager.
• Log Jobs on MDA Property management system.
• Compile maintenance job specifications as per the Operations Managers’ instructions and distribute to relevant Contractors/Suppliers for quotations.
• Issue orders via MDA Property management system to Contractors/Suppliers.
• Receiving of Tax Invoices from Contractors/Suppliers and obtain approval for the payment there-off.
• Capture approved invoices on the MDA Property Management system and prepare the payment advice with supporting documents.
• Liaise with Contractors/Suppliers regarding their payments. Send payment remittances to Contractors/Suppliers.
• Assist annually with the tender process of Service Level Agreements (SLA) for Security, Cleaning etc. The process includes the sending of invitations and tender specifications to potential service contractors and co-ordinate the return of tender documents.
• Prepare Service Level Agreements (SLA) with approved Contractors

Check monthly that SLA invoices are in accordance with SLA and discuss differences with Operational Manager / Asset Manager for approval.
• Liaise with service contractors regarding invoicing and related matters.
• Capture service contract Invoices on the MDA Property Management system and prepare payments.
• Take Minutes of the monthly operational meeting and distribute.
• Compile monthly operational meeting report.
• Filing of all necessary documents.
• Typing of documents and correspondence re. Technical Services.
• Keeping all necessary reference documents up to date.
• Controlling keys and Key Register.
• Full assistance to Operations Manager.
• Update address book of contractors & suppliers.
• Update emergency list.