Creditors Clerk

SUMMARY:
Are you detail-oriented with a passion for accurate processing and efficient systems?

POSITION INFO:
Our client is seeking a Creditors Clerk to join their finance team and play a vital role in managing supplier payments, maintaining records, and ensuring the integrity of the accounts payable function.

This role is based in Umhlanga, Durban.

Key Responsibilities

• Accurately capture and bill approved Purchase Orders into the system within 24 hours.
• Obtain appropriate authorization before recording supplier invoices.
• Load fully approved payments onto the banking system promptly.
• Review tax invoices to ensure correct VAT treatment.
• Ensure correct ledger code allocations on EFTs from regions.
• Respond to management requests with answers or status updates promptly.

• Record EFT payments accurately in Xero after bank processing.
• Save all supporting documentation in the correct network structure.
• Capture and maintain up-to-date BEE certificates for suppliers.
• Identify year-end accruals and provide supporting documents to accountants.
• Reconcile payments on Xero and save related proof of payment; match supplier payments to invoices.

• Maintain and update creditors age analysis.
• Request and reconcile supplier statements.
• Clear debit balances and address long-outstanding items (90+ days).
• Provide reports to management on unresolved creditors.
• Meet with the finance team to allocate creditors by the 7th of each month.
• Complete and save monthly creditor reconciliations.
• Resolve reconciling items timeously.
• Submit bi-monthly individual timetables as per prescribed format.

• Assist auditors by retrieving supporting documentation.
• Manage the shared Payments mailbox efficiently, clearing it every two hours.
• Communicate proactively with your supervisor if tasks are delayed.
• Complete other finance-related tasks as assigned.

Requirements:

• Completed Diploma in Accounting or Finance Related.
• Previous experience in a creditors/accounts payable role.
• Strong knowledge of VAT regulations and supplier reconciliations.
• Experience with accounting systems, preferably Xero.
• High level of accuracy and attention to detail.
• Ability to meet deadlines and manage multiple tasks efficiently.
• Strong communication and teamwork skills.