Creditors Clerk

SUMMARY:
As a Creditors Clerk, you’ll be the backbone of our finance team — the one who keeps everything running smoothly behind the scenes. From making sure supplier invoices and payments are processed on time to keeping accounts perfectly balanced, your eye for detail will make a big difference. You’ll not only ensure compliance with financial policies but also build strong relationships with suppliers and play a key role in keeping our month-end process stress-free and seamless.

POSITION INFO:
JOB DESCRIPTION INFORMATION:

Job Title: Creditors Clerk
Employment Type: Permanent
Work Model: Onsite


JOB CONTEXT:

Are you a numbers enthusiast with a sharp eye for detail? We’re on the lookout for a proactive and motivated Creditors Clerk to join our dynamic finance team! In this role, you’ll be the go-to person for keeping our accounts payable in perfect shape — from processing invoices and payments to reconciling accounts with precision. Beyond the numbers, you’ll help us build and maintain strong supplier relationships, keep month-end running like clockwork, and ensure everything stays compliant and on track.

Duties and Responsibilities:

• Receive and review invoices from suppliers, ensuring accuracy, completeness, and compliance with purchase orders and contractual agreements.
• Enter invoices into the accounting system accurately and promptly, assigning appropriate general ledger codes and cost centres.
• Prepare and process payment batches, including electronic transfers, checks, and wire payments, in accordance with payment terms and approval procedures.
• Reconcile supplier statements with accounts payable ledger to ensure all invoices are accounted for and discrepancies are resolved promptly.
• Maintain supplier accounts, including updating contact information, payment terms, and credit limits as necessary.
• Respond to vendor inquiries regarding payment status, discrepancies, and invoice issues in a timely and professional manner.
• Assist in month-end closing activities related to accounts payable, including accruals, reconciliations, and reporting of aged payables.
• Prepare and distribute reports summarising accounts payable status, aging analysis, and outstanding balances to management.
• Ensure compliance with company policies, accounting principles, and regulatory requirements in all accounts payable processes.
• Maintain organized and accurate documentation of financial transactions, invoices, payments, and correspondence with suppliers.
• Collaborate with internal departments, including procurement and finance, to resolve issues related to purchase orders, pricing discrepancies, and receipt of goods/services.
• Provide support to auditors during internal and external audits by preparing documentation and responding to inquiries as needed.

• Proven experience as a Creditors Clerk, Accounts Payable Clerk, or similar role, preferably in a corporate environment or accounting firm.
• 5 - 10 Years’ experience.
• Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle) and MS Office, particularly Excel (e.g., VLOOKUPs, PivotTables).
• Willingness to work flexible hours, including evenings, weekends, and overtime as required.
• Solid understanding of accounting principles and practices related to accounts payable processes and procedures.
• Strong numerical aptitude and attention to detail with an ability to maintain accuracy while handling large volumes of transactions.
• Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.
• High level of integrity and confidentiality when handling sensitive financial information.

• Matric Certificate.
• Diploma or degree in Accounting, Finance, Business Administration, or a related field is preferred.

• Will be agreed based on qualifications, applicable experience and previous earnings.