Debtors/ Creditors & Admin Clerk

SUMMARY:
Our client, within the Hospitality industry is seeking a Debtors/ Creditors & Admin Clerk to ensure accurate and timely processing of all debtors and creditors transactions, maintaining up-to-date accounting records, and supporting the finance team with general administrative and operational tasks to ensure the smooth running of the finance function within the hospitality and property management environment.

POSITION INFO:
Key Responsibilities:

Debtors Management:
- Capture, reconcile, and maintain customer accounts on the accounting system.
- Prepare and issue customer invoices, credit notes, and statements accurately and timeously.
- Perform monthly debtor reconciliations and follow up on outstanding balances.
- Maintain a debtor ageing analysis and provide weekly reports to management.
- Liaise with clients regarding payments, queries, and supporting documentation.
- Ensure all revenue and receipts are correctly allocated in the general ledger.

Creditors Management:
- Process supplier invoices, ensuring correct coding, approvals, and supporting documents.
- Reconcile supplier statements and resolve any discrepancies.
- Prepare payment batches and ensure all creditors are paid in line with company policy.
- Maintain up-to-date creditor ageing reports and assist in cash flow planning.
- Verify and process staff reimbursements and petty cash claims.

Administrative & Support Duties:
- Assist with filing, document control, and record keeping (both electronic and physical).
- Support month-end closing procedures with reconciliations and journals.
- Maintain vendor and customer master data records.
- Assist with internal and external audit preparation and queries.

Minimum Requirements:
- Grade 12 (Matric) essential.
- Diploma or Certificate in Accounting / Bookkeeping / Finance preferred.
- 2–3 years’ experience in a similar role (hospitality, property, or service industry advantageous).
- Sound knowledge of debtors and creditors functions.
- Proficiency in MS Excel and accounting software (e.g. Sage, Pastel, or similar).
- Strong numerical accuracy and attention to detail.

Skills & Competencies:
- Excellent organisational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Integrity and discretion in handling confidential information.
- Proactive problem-solving and teamwork orientation.