SUMMARY:
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POSITION INFO:
Overview
A well-established manufacturing company is seeking a reliable, detail-oriented Debtors/Creditors clerk who will be responsible for the capturing, processing and preparing of financial data under the direct supervision of the Group Accountant.
Minimum Requirements
- Education: Grade 12 / Matric with Accounting
- Certificate / Diploma in Bookkeeping, Accounting, or Finance (advantageous)
- 2-3 years in finance/accounts support role, preferably in a manufacturing environment.
- Proficiency in Microsoft and Accounting software
Job Responsibilities
Responsibilities will include but not be limited to the following:
Debtors (Accounts Receivable):
- Process customer invoices, credit notes, and receipts
- Preparation of customer credit notes
- Monitor and maintain the debtors’ ledger, ensuring timely collection of outstanding invoices
- Allocate payments to customer accounts and process statements
- Follow up on outstanding debtors, escalate non-payments as necessary and prepare age analysis reports
- Respond to client queries and assist in resolving account discrepancies for local and international customers promptly
- Prepare reports for review by the Group Accountant
Creditors (Accounts Payable):
- Capture supplier invoices and credit notes accurately and timeously
- Match purchase orders, invoices, and delivery notes
- Assist in preparing payment packs and submit to the Group Accountant for authorization
- Reconcile supplier accounts and assist with month-end reconciliations
- Respond to supplier queries and maintain good working relationships
Administrative Support:
- Maintain proper filing and recordkeeping of all financial documentation
- Assist with VAT and audit preparation as directed
- Ensure compliance with internal controls and financial procedures
- Maintain confidentiality and integrity in handling financial data
- Assistance and support to the Group Accountant
Key Competencies / Skills
- High accuracy and data integrity
- Good understanding of basic accounting principles
- Ability to follow instructions meticulously
- Strong organizational and time-management skills
- Respect for confidentiality and professional boundaries
- Effective communication within a financial team setting
- Consistent, reliable, and dependable
