Debtors/Distribution Controller

SUMMARY:
Join a prestigious hospitality brand as a Debtors/Distribution Controller, who is responsible for managing customer accounts, ensuring timely collections, and overseeing the accurate distribution of invoices and statements to uphold Financial Integrity and Client Satisfaction.
 
Cape Town | Permanent | R18 000pm to R25 000pm | On-site

POSITION INFO:
Duties:

• Ensuring all billbacks (DB’s) are invoiced correctly on Opera and paperwork is all in order (signed registration cards and vouchers).
• Ensuring that direct bills revenue rates are correct, routed and closed off correctly for all properties.
• Ensuring that direct bills revenue rates are correct, routed and closed off correctly for all properties.
• Ensuring that FO Data transfer amounts are correct for all properties.
• Saving invoices generated from Opera as pdf’s and filing accordingly.
• Adjusting rates on Opera if billbacks are incorrect, confirmed with reservations and approved by debtor’s manager.
• Posting all debtors’ payments on Opera as per remittances received from Travel Agents.
• All invoices and updated statements to be sent out timeously to all AR agents.
• Following up on all queries and outstanding accounts with the res team and front office.
• Ensuring all AR accounts settled by month - end.
• Liaise with agents to resolve all debtors-related queries.
• Follow – up discussions with manager on queries relating to outstanding accounts.
• Maintain debtors list of payments for month end reconciliation.
• Compile month end city ledger reports after night audit has run.
• Prepare consolidated AR reports for all debtor’s accounts.
• Do monthly checks on credit limits for AR debtors to be kept within approved total limits.
• Follow-up with agents and res manager if barter and discounts are applicable.

• Daily compiling of VCS transactions from DPO reports for posting.
• Ensuring all Virtual card payments are posted daily on Opera.
• Follow - up with res team for any queries regarding VCS (DPO charges) ore refunds.
• Maintain all VCS detailed transactions spreadsheets including events for all properties.
• Ensuring Agoda, Booking.com & Expedia arrival payments are taken daily including inhouse guests.
• Assisting with posting bank transfers for all properties with correct allocations.
• Assist in preparing refund paperwork when required to be approved by debtor’s manager.
• Ensuring all credit application forms are completed and submitted with supporting documentation.
• Completing a trade reference checks with contactable references for all properties.
• Ensuring credit limits are compared with Opera revenue totals.
• Compile a summary report of revenue history for credit approval.