SUMMARY:
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POSITION INFO:
About the Role:
The Demand & Purchasing role is pivotal for our purchasing operations, directly impacting inventory management, stock turnover, and order availability. It forms the cornerstone of our sales and inventory target achievements. We're seeking a resilient, passionate, detail-oriented candidate with a strong focus on apparel. In this role, you'll enhance the company's value by assisting in various aspects of the purchasing process for our brands. Your contributions will be instrumental in achieving brand and business objectives in our fast-paced, dynamic environment. Key responsibilities include accurate processing and validation of purchase orders within our internal systems, aligning with Buy Plans and process lead times. The Demand and Purchasing Administrator will collaborate closely with teams in Customer Services, Shipping, Sales, Marketing, Retail, and Supply Chain to coordinate and communicate inventory-related movements and status.
Essential Duties and Responsibilities
- Influence and execute seasonal and purchasing strategies for relevant departments and brands.
- Reduce costs related to late delivery and ensure On-Time-In-Full (OTIF) capability.
- Align volume between Integrated Business Planning and Operational Planning.
- Review, implement, and execute Demand Planning processes to support strategic initiatives for all sales channels.
- Support Merchandising, Brand, and Sales teams during range creation, identifying risks and opportunities.
- Ensure timely execution of purchasing administration to meet target dates.
- Collaborate with Merchandise Planning and Brand/Marketing to achieve business needs.
- Accurately fulfil and purchase selected Range Plans and initiate purchase orders in the system.
- Track and manage all orders, providing regular updates on delivery status.
- Proactively communicate delays to purchase orders and their impact on sales orders.
- Work with Shipping and Customer Services teams to maximize order book fulfilment and market conversion.
- Optimize planning processes and standard operating procedures for efficiency.
- Create analyses and statistics for Total Inventory and OTIF Reporting.
- Balance product availability for re-order periods.
- Manage and adhere to local and global timelines and deadlines.
- Accurately upload Master Data to Business Internal Systems.
- Support Demand Planning and Supply Chain Purchasing alignment for Inventory and demand/supply reviews.
- Manage production timelines with suppliers for on-time delivery.
- Provide weekly/monthly/quarterly reporting by Service Level Key Performance Indicators and business metrics across all brands.
Education & Experience Requirements
- Essential: Grade 12 certificate (Matric)
- Desirable: A relevant 3-year Tertiary Qualification would be a distinct advantage
- Essential: A minimum of 2 – 3 years experience working in a Branded Apparel environment performing a similar role.
Core Competencies
- Analysing and Reporting
- Planning, prioritizing and organizing
- Delivering results and meeting expectations
- Following instructions and procedures
- Adapting and responding to change
- Coping with pressures and setbacks
Skills and Abilities
- Ability to self-manage.
- Effective Team player & passionate about the product.
- Accurate and detail orientated.
- Taking ownership & time management.
- Accountable, honest, and forward-thinking.
- Proven negotiation skills.
- Ability to make sound decisions together with effective problem-solving skills.
- Able to build and maintain influential relationships at various levels and across business functions.
- Effective communication and presentation skills.
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