Deputy Director: Student System, Records and Registration

SUMMARY:
JOB PURPOSE:

• The purpose of this post is to direct and oversee the development, implementation, monitoring, and continuous improvements of policies, procedures, processes and strategies for the effective and efficient functioning of Student Systems, Records, and Registration functions, as well as functions in the broader Academic Administration (AA) where required, in support of the core institutional business of learning, teaching, research, and community engagement.

• An appropriate M + 4 qualification
• At least six years' relevant experience at a higher education institution in an Academic Administration or ICT Student System environment.
• Advanced knowledge of the ITS system and MS Office packages, including advanced knowledge of Excel.
• At least three years' proven managerial experience in a senior management role.
• Shortlisted candidates will be required to make themselves available for psychometric testing which would inform the shortlisting and/or contribute towards the interview process.
  

POSITION INFO:
RESPONSIBILITIES: Direct and manage efficient and effective management of Student System, Records, and Registration Standard Operating Procedures (SOPs) and processes. Initiate strategic planning for the section and conduct annual strategic planning sessions. Direct and manage the maintenance and enhancement of the academic structure on the ITS System of the organization and general student system. In collaboration with the Department of Strategy Intelligence and Data Analytics, coordinate the updating of the PQM in conjunction with faculties and the DHET. Direct and manage the maintenance and provision of students' records. Plan and management of the online registration processes and system. In collaboration with the Department of Strategy Intelligence and Data Analytics, coordinate the execution of certain aspects of the auditing of student data and Higher Education Management Information Services reporting to the DHET. Direct the innovative development and enhancement of student systems within Academic Administration. Project management of the rollout of technologies such as the use of Artificial Intelligence (AI) in administrative processes. Lead and manage the Student Systems Office and Student Records Office teams. Direct and manage human resources, transformational change and financial management of the section.