Digital Operations & Executive Assistant

SUMMARY:
Are you a digitally fluent operator and tech-savvy to the next level?
 
Our client is a fast-growing cleantech company in Cape Town with operations across South Africa, UK, Europe and Asia.
The company is expanding and they require a sharp, digitally fluent operator to support leadership across various departments to ensure operational momentum.
 
If you are an Executive Assistant with tech and digital superpowers, this opportunity has your name written on it.

POSITION INFO:
REQUIREMENTS

• Matric, and tertiary qualification in business or entrepreneurship are advantageous
• Exceptional tech-skills and a keen interest in always learning more
• Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
• Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
• Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
• QuickBooks or similar accounting software experience is beneficial
• Understands investor language (or can learn quickly)
• Strong analytical thinking
• Own laptop and fast wi-fi connectivity for working remotely

• Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc
• Ensure latest documents from international teams are accurately filed
• Prepare investor packs, document bundles and meeting folders
• Manage presentation files (pitch decks, updates, technical summaries etc)

• Manage diaries for the founder and CGO
• Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
• Set up investor calls, engineering calls, internal operation calls and record meetings

• Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
• Liaise with lawyers, advisors, investors and operations teams to keep momentum

• Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers

• Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes
• Must be fluent in prompting and using AI tools efficiently

• Coordinate updates to the website and assist with basic social media posts
• Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised

• Prepare itineraries for travel, and meeting schedules
• Help build presentations and keep consistent with the brand