Document Controller

SUMMARY:
Document Controller
📍 Location: Centurion
💼 Employment Type: Full-Time
💵 Salary: R30 000 - R45 000pm CTC

About the Role
We are seeking a skilled and experienced Document Controller to join our team. (More than 2 years in the role) The ideal candidate will have a proven track record in managing large-scale engineering and construction documentation within an EPCM environment, ensuring compliance with international standards and project requirements. This role requires strong leadership, exceptional attention to detail, and the ability to manage documentation processes across the full project lifecycle — from tender through commissioning and project close-out.

POSITION INFO:
Key Responsibilities

• Oversee, implement, and manage the Electronic Document Management System (EDMS), ensuring accurate document control, versioning, and traceability.
• Manage documentation across multiple engineering disciplines, ensuring alignment with project execution plans and compliance with ISO 9001 and other quality standards.
• Compile, structure, and hand over final documentation packages (EOJ/As-Built) to clients, coordinating sign-off processes across engineering and vendor documentation.
• Lead document control activities for EPCM projects in oil & gas, petrochemical, refinery, and industrial sectors.
• Supervise and guide project and site-based document controllers, ensuring the latest revisions of drawings and documentation are issued and controlled.
• Liaise with project managers, engineers, vendors, and contractors to resolve technical queries and expedite outstanding documentation.
• Conduct regular audits and compliance checks to ensure document integrity and regulatory alignment.
• Produce accurate document registers, transmittals, reports, and progress tracking for senior management and clients.
• Provide training, mentoring, and support to project personnel on document control procedures and systems.
• Drive continuous improvement of document control processes to enhance efficiency and reduce rework.

• Matric / Grade 12 (essential).
• Relevant certificate or diploma in document management, project administration, or information systems (advantageous).
• Additional certifications in ISO standards, SHEQ, and Construction Regulations highly beneficial.

• more than 2+ years’ experience in document control, including at least some time in a lead role within the EPCM/engineering or construction sector.
• Proven track record managing end-of-job/final documentation handovers on large-scale industrial projects.
• Hands-on experience with EDMS platforms (SAP, SharePoint, Aconex, etc.) and MS Office Suite.

• Excellent time management, organizational and multitasking abilities.
• Strong analytical and problem-solving skills with attention to detail and accuracy.
• Ability to manage high volumes of technical documentation under tight deadlines.
• Effective communicator with strong interpersonal and team leadership skills.
• Knowledge of EPCM practices, ISO 9001, NEC/FIDIC contracts, HSE/OSH Act, and construction documentation requirements.

• Opportunity to work on prestigious large-scale engineering projects across multiple industries.
• Be part of a team that values precision, compliance, and efficiency in delivering world-class projects.
• Competitive salary package and career development opportunities.