SUMMARY:
Site Document Controller/Administrator (Contract) for the Mining & Minerals project site in Thabazimbi.
POSITION INFO:
Main Purpose of the Role:
- Support the Lead Document Controller in maintaining the project site document control.
- Support Site Personnel with SharePoint Queries.
- Distribute site related drawings and documents to site-based stakeholders according to procedure.
- To liaise with the Head Office Document Control Department.
- Provides secretarial support services on the assigned site work.
Key Responsibilities:
- Provide general administrative support service for the project.
- Ensure all project correspondence and other co-ordination documents (e.g. minutes, presentations) are captured on SharePoint and distributed as required to the Project Team.
- Maintain hard-copy files of any original documentation as required, aligned with the electronic filing of documentation on SharePoint.
- Maintain the standard document control processes and tools at project level, implementing a Project Document Management Plan, aligned with the overall requirements of the Document Management Function.
- Ensure all project personnel are appropriately trained in the document control processes and the project document management system and have appropriate permissions and access rights.
- Maintain and accurately update information in the electronic document management system, ensuring that all documentation, drawings and specifications are up to date, at correct revision and with completed metadata, such that a complete ‘project record’ is held throughout each stage of the project.
- Control all project documentation produced internally and externally, from planned stage through review, approval, issue, distribution to handover and archiving.
- Provide oversight of the transmittal process for issue of documents; distribute documents and comments according to the Project distribution matrix.
Qualifications:
· Grade 12 or equivalent qualification.
· Relevant Administrator and Document Controller qualification.
Knowledge, skills and experience:
· A min of 5 years document control experience covering design and Vendor Documentation.
· Detailed knowledge of SharePoint.
· Detailed knowledge of MS Office.
Desirable:
· Knowledge of Convero Document Control
Personal attributes:
· Personal integrity and trustworthiness.
· Strong client relationship and networking ability.
· Ability to coach and mentor through empowerment.
· A common - sense approach to everyday life.
· A willingness to treat all people with respect, integrity and consistency.
· High levels of initiative and “get up and go” to manage own work flow to meet objectives.
· A capacity for persistence and resilience and patience in a challenging environment.
· Willingness to learn.
· An appreciation of the value of team work and willingness to work as part of a team, providing support for other team members as required.
NB! This job is now closed. You can apply for other jobs by uploading your CV.
