Document Controller

SUMMARY:
Document Controller:  5 Year Contract (Sandton)

Project and SharePoint experience required

Short Description / Purpose of the job:

Provide a comprehensive document control service to the PSA Asset within the Mozambique Gas Projects portfolio. Supporting the Manager Project Controls: PSA to act as a central point of accountability for the document controls on PSA projects. Document Control role is responsible for liaising with all project stakeholders and service providers to align in the delivery of effective and efficient, governance compliant project documentation. The role is responsible for implementing document control practices, in compliance with both local and global minimum standards (ISO) for quality control for project purposes. Enables to adhere to record retention policies, through instituting effective data retrieval mechanisms and implementing information safeguards. Maintains information systems in the control environment and ensures that all project documents are maintained and kept up to date in a standardized format and aligns to legal record control requirements, for accuracy, quality and integrity purposes.

POSITION INFO:
Key Accountabilities:

• Maintain and populate standard Document Management System platform / structure
• Optimize service delivery within framework required
• Implement document policies and procedures
• Setup and ensure permission control and Intellectual Property management
• Capture and maintain document registration using deliverables lists; transmittal register and the Document Management system
• On time distribution and maintenance of project documentation / deliverables to project teams using the distribution matrix
• Maintain the document distribution matrix regular intervals at the appropriate revision to ensure it is current and up to date with the latest project team 
• Document traceability and revision control
• Understand the project WBS in relation to the DMS site setup
• Provide weekly and monthly reports from the Document Management System 
• Regular filing and maintenance of project documentation on all projects
• Assist and provide Document Management system / technical problem solving solutions 
• Ensure the facilitation of End of Job documentation to the Engineering document centre
• Ensure concessions are submitted and stored for any deviation to mandated procedures and guidelines
• Ensure good governance and compliance for all project document compliance and population of folder structure in accordance with project requirements
• Sensitivity to confidentiality of documentation and ensure security and permissions across all work fronts
• Perform and participate in internal audits and drive document readiness gate reviews

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