To be a successful editorial assistant, you will need to demonstrate an excellent command of the English language, with superb verbal and written communication skills. The ideal candidate must also have proven experience working in a publication and/or communications environment.
Responsibilities:- Work with authors/editors/peer reviewers to manage workflow management systems and online submissions.
- Respond to editorial questions, collect documentation, provide guidelines, and ensure stakeholders are informed.
- Monitor the progress of peer review (in coordination with the handling authors/editors).
- Manage deadlines, track assignments, communicate, resolve queries, and lead meetings.
- Transmit actions, tasks, or decisions to workflow management systems.
- Review proposals/manuscripts to ensure correctness and completeness.
- Checking process points and documents, applying version control and record-keeping.
- Schedule and attend meetings, provide agendas, and distribute minutes.
- Prepare manuscripts for handover and acquire permissions/high-resolution artworks.
- Maintain workflow management systems and update platforms regularly to meet editorial policies.
- Support the editorial team by acting as their personal assistant.
Minimum Requirements: - Three-year qualification in office administration such as Financial Administration, Office Management, or Customer Relations. OR A relevant undergraduate or postgraduate degree, e.g., bachelor’s degree in English, Business Communication, Journalism or Library Sciences
- Proven knowledge and skills in the applications mentioned above with course certificates.
- 3+ years’ Experience and knowledge of administration in a tertiary environment and specifically in scholarly publishing.
- Courses completed: Basic text-editing/proofreading as part of degree, business communication, project management, administrative and office management
Desired Competencies (skills, knowledge, and behavioral attributes):- Ability to effectively work under pressure, adaptable and flexible
- Organisational skills
- Work effectively with several stakeholders (Editors, Authors, etc.)
- Able to work effectively in a high technological, paperless environment
- Proven competency in typing (at least 35 words per minute, 95% accuracy) for notetaking, data capturing and record-keeping.
- Proven knowledge and proficiency in the Microsoft 365 applications (Outlook, Word, Excell, PowerPoint). Comfortable with the use of video calling platforms (Ms Teams, Zoom).
- Interpersonal and conflict management skills
- Ability to work independently, but to also function effectively within a team, and be flexible and able to deal effectively with change
- Excellent English language skills (read, write, and speak)
- Accuracy and the ability to maintain confidentiality.
- Excellent attention to detail, accuracy, and quality
- Interested in scholarly publishing and related ethics
Added advantages & preferences: - Excellent interpersonal and communication skills.
- Excellent telephone and e-mail etiquette.
- Experience working with higher education or scholarly publishing.
- A valid driver’s license.
- Prior experience working on CRM systems.
- In-depth knowledge of the publication process and best practices.
To apply, please send your CV with your salary expectations to
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
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