Event Management-Logistics and Coordination

SUMMARY:
Event Management-Logistics and Coordination

POSITION INFO:

Qualifications:

• Previous experience in event logistics, stock management, and expo planning.
• Strong organizational and coordination skills.
• Excellent communication skills for effective interaction with vendors, event organizers, and team members.
• Proficiency in database management and data collection.
• Ability to handle multiple tasks simultaneously and work under pressure.
• Detail-oriented and committed to delivering high-quality event experiences.

Responsibilities:

• Design and implement eventing and training across for the company
• Manage internal communication activities
• Organise events such as product launches, training and company experiences
• Design, plan and co-ordinate company staff, customer events/experiences.
• Manage invitations, budgeting, event planning and execution.

Training Event Logistics:

• Coordinate training stock and shipments to ensure timely delivery.
• Manage operational event elements: lighting, sound, and projector facilities for training events.
• Oversee the execution of the event checklist to ensure all aspects are covered.

Marketing Collateral and Promotional Material Management:

• Manage merchandise stock and inventory efficiently.
• Production quotes, vendor co-ordination and distribution.

Expo Planning & Logistics:

• Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
• Maintain communication with event organizers to ensure all requirements are met.
• Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
• Manage staff and roster for expos to ensure adequate coverage and support.

Travel Coordination in conjunction with events:

• Arrange flights and accommodations for staff and relevant stakeholders for company events.

Database Management:

• Facilitate the collection of customer contact details at events.
• Build and manage databases of clients, end-users, installers, etc. to support sales.

Experience:

• Brand marketing/eventing/event management experience
• Experience in marketing, advertising and communications

Skills:

• Creative and energetic
• Attention to detail
• Ability to manage and collate budgets
• Time and project management skills
• Good verbal and written communication