Events Assistant - Sandton

SUMMARY:
A well-known global leader in the corporate real estate industry, providing flexible workplace solutions for a variety of clients, requires the above to support the planning, coordination, and execution of internal and external events across the company’s various locations.

POSITION INFO:
Minimum requirements for the role:

• The successful candidate must have a matric with a 1-year minimum certificate, diploma or qualification.
• An events management or related qualification is preferred but is not essential.
• Previous experience having worked within the events, hospitality, or customer service markets is preferred for this role.
• The company is happy to train a graduate with no work experience into this role.
• Must be computer literate with good MS Office skills.
• Must have excellent communication skills as the successful candidate will be liaising with customers.
• Must be able to work as part of a cohesive team building relationships both internally with colleagues and customers.

• Assisting the Events Food and Beverage Manager supporting the planning, coordination, and execution of internal and external events across the company’s various locations.
• Supporting set-up and breakdown of event spaces, including furniture, décor, AV equipment, and catering.
• Ensuring all event logistics are executed according to the event brief and timeline.
• Assisting with coordination of a variety of suppliers including catering, décor, photographers, and entertainment etc.
• Responding to basic event queries including availability, event details, booking processes, and general information in line with WeWork standards.
• Assisting with event scheduling by capturing requests accurately and coordinating with the Events Manager for confirmation and approval.
• Managing and maintaining RSVP lists, ensuring all attendee information is correctly recorded and updated in a timely manner.
• Maintaining event calendars and ensuring they are up to date across all relevant platforms to ensure accuracy and visibility for internal teams.
• Maintaining clear and organised internal tracking documents for all events, including enquiries, bookings, and status updates.
• Supporting post-event administration by compiling attendance records, basic feedback summaries, and key event outcomes.
• Escalating complex or high-priority queries to the Events Manager or relevant stakeholder when required.