Events Coordinator

SUMMARY:
We're looking for a creative and organized Events Coordinator to help bring exciting events and marketing initiatives to life. This role is perfect for someone who thrives in a fast-paced environment, enjoys planning and coordinating projects, and is passionate about creating memorable experiences.
You will support marketing activities while coordinating events from concept to completion, working closely with clients, suppliers, and internal teams to ensure every event is delivered successfully, on time, and within budget.

POSITION INFO:
JOB DESCRIPTION INFORMATION: Job Title: Events Coordinator Employment Type: Temporary to Permanent (3-month Contract) Work Model: Onsite JOB CONTEXT: We're looking for an energetic and highly organized Events Coordinator to join our team and help bring exciting events and marketing initiatives to life. This is a fantastic opportunity for someone who is passionate about planning, creativity, and delivering memorable experiences. In this role, you will support the marketing team with a variety of promotional activities while coordinating and managing events from concept to completion. From corporate conferences and exhibitions to special events and brand activations, you'll play a key role in ensuring every detail is flawlessly executed. The ideal candidate is proactive, detail-oriented, thrives in a fast-paced environment, and enjoys juggling multiple projects while creating exceptional experiences that leave a lasting impression. Key Responsibilities: Assist with Marketing Campaigns: Help plan, execute, and monitor marketing campaigns across digital, social media, and traditional channels. Market Research: Conduct research into customer trends, behaviors, and competitor activity to inform marketing strategies. Event Coordination: Assist in planning, overseeing, and executing community events, sponsorships, and promotional activities by managing the entire event process from concept to completion, including setting objectives, timelines, and action plans. Data Analysis: Analyze campaign performance and customer data to provide insights and report on results. Brand Support: Help maintain brand consistency across all marketing materials and channels. Administrative Support: Complete administrative tasks related to marketing projects, including scheduling, reporting, and coordination with internal teams or external vendors. Client Liaison: Work closely with clients to understand their event requirements, preferences, and budget. Develop customized event proposals and ensure all client expectations are met or exceeded. Venue and Supplier Coordination: Research, select, and negotiate with venues and suppliers (such as caterers, decorators, and technical support). Manage all logistics, including setup, décor, and audiovisual needs. Budget Management: Prepare and manage event budgets, track expenses, and ensure events are delivered within budget. Marketing and Promotion: Collaborate with marketing teams to promote events through various channels, reach out to potential sponsors, and manage advertising efforts. On-Site Coordination: Oversee all event operations, troubleshoot issues, and ensure the event runs smoothly. Legal and Compliance: Ensure all events comply with legal, health, safety, insurance, and risk management requirements. Post-Event Evaluation: Conduct post-event analysis, gather feedback, and prepare reports to assess success and identify areas for improvement. QUALIFICATION AND EXPERIENCE: Bachelor's degree or diploma in Marketing, Communications, Business, Hospitality, Public Relations, Communications, or a related field. Experience in marketing, event planning, or a related field. Strong administrative, organizational, and project coordination skills. Experience coordinating events, promotions, sponsorships, or community initiatives. Ability to conduct market research, analyze data, and prepare reports. Experience liaising with clients, suppliers, venues, and other stakeholders. Knowledge of social media, digital marketing, and brand management principles. Experience managing budgets, timelines, and multiple projects simultaneously. Strong communication, problem-solving, and customer service skills. Ability to work effectively in a fast-paced environment and manage on-site event operations. Proficiency in Microsoft Office and marketing or project management tools is advantageous. Skills Requirements: Communication and Interpersonal Skills: Strong written and verbal communication, negotiation, and customer service abilities. Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), basic knowledge of content management systems (CMS), familiarity with social media platforms, event management software and digital marketing tools for planning and communication. Analytical Skills: Ability to interpret marketing data and provide insights. Creativity: A creative mindset with an interest in brand storytelling and innovative marketing ideas. Organizational and Project Management Skills: Strong organizational and time management abilities to handle multiple tasks and meet deadlines, ability to manage multiple projects and deadlines simultaneously. Teamwork: Ability to work collaboratively in a team environment and adapt to feedback. Creativity and Problem-Solving: Innovative thinking to enhance event experiences and resolve issues as they arise. Leadership: Experience leading and motivating teams, often in fast-paced environments. Package & Remuneration: Will be agreed based on qualifications, applicable experience and previous earnings.