SUMMARY:
Remote (Cape Town, South Africa)
POSITION INFO:
Executive Assistant
Location: Remote (Cape Town, South Africa)
Reports To: Co-Founder (UK-Based)
Type: Full-Time | Remote
Start Date: As soon as possible
Salary: R25 000 – R30 000 pm
About Our Client
Founded in 2019, our client was born to solve the global skills crisis, where only 28% of sales professionals hit their targets. They saw a need to redefine how sales capability is measured and developed—and that''s exactly what they’ve built.
Meet the Co-Founder
A former pro golfer who later launched the Startup Network at EY—one of the world’s top consultancies—helping scale go-to-market strategies for Europe’s leading B2B firms. After manually running capability assessments, he saw the need for a scalable, tech-driven platform—and our client was born.
The Opportunity
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant based in South Africa to provide dedicated support to the Co-Founder. You’ll become a vital partner in structuring a busy calendar, managing stakeholder communications, and enabling operational excellence in a fast-paced, high-impact startup environment.
This is a rare opportunity to work at the cutting edge of sales enablement tech, contributing directly to the growth of a company that is redefining how high-performing sales teams are built and scaled.
Core Responsibilities
Executive Support
- Manage the Co-Founder’s daily schedule across international time zones.
- Coordinate high-stakes internal and external meetings, including briefings and materials.
- Proactively manage emails, follow-ups, and gatekeeping responsibilities.
- Podcast guest appearance planning and interview scheduling.
- Co-founder coordination for both professional and personal commitments.
- Reminding birthdays, sending gifts/cards.
- Coordinating co-founders'' personal life logistics.
Travel & Scheduling
- Plan and book travel (hotels, flights, itineraries) for the Co-Founder and team.
- Organise marketing events such as client dinners and breakfasts.
- Manage complex calendar logistics and time zone coordination.
- Event planning and on-site coordination when needed.
Sales & Client Support
- Provide sales support, including drafting proposals and contracts.
- Conduct account research and build prospecting lists using tools like Apollo.
- Brief Co-Founder before meetings with critical insights and talking points.
- Support client onboarding and follow-ups.
- Coordinate G2 reviews and awards submissions.
- Manage client hospitality and gifting strategies.
Operations & Project Management
- Track and drive execution of strategic projects—ensuring nothing falls through the cracks.
- Support recruitment efforts by screening candidates and scheduling interviews.
- Manage company admin (including Companies House filings).
- Weekly cash flow updates and making payments.
- Sense-checking and validating data insights.
- Facilitate partnership communications and follow-ups.
Team & Learning Enablement
- Support the Head of Learning in coordinating deliverables for client-facing workshops or engagements.
- Prepare CS collateral such as slides and documentation.
- Assist with setting up and managing the internal AI tool environment.
Tools & Workflow Management
- Leverage Slack, Notion, HubSpot, Asana, Google Workspace, and Calendly to automate and streamline processes.
- Maintain documentation and SOPs.
- Build and optimize internal workflows to reduce manual overhead.
Requirements
Must-Haves
- 3+ years of experience as an Executive Assistant or Chief of Staff, ideally in tech, SaaS, or startups.
- High proficiency in Slack, Notion, Google Workspace, HubSpot, and project management tools (Asana/Trello).
- Excellent verbal and written English communication.
- Experience collaborating remotely and across international time zones.
- Relevant Degree or National Diploma.
Personality Fit
- Highly organized, strategic thinker, tactical executor.
- Self-starter who is resourceful, adaptable, and solution-oriented.
- Emotionally intelligent and thrives in high-performance environments.
- Open to aligning work hours with the UK business day.
Bonus Points
- Exposure to sales enablement, coaching, or SaaS environments.
- Experience with performance data or dashboard tools.
- Familiarity with hiring frameworks or capability-based assessments.
