Executive Assistant

SUMMARY:
Our client is looking for an Executive Assistant to join their team in Benoni

POSITION INFO:
Roles and Responsibilities
Job Title: Executive Assistant
Location: Benoni (Primary base at the Benoni branch)
Salary: Market-related, negotiable based on experience and qualifications
Working Hours: Monday–Friday, 08:00–17:00; every second Saturday, 08:00–12:00/14:00 (depending on workload)
Reporting Line: Reports directly to one of the Directors, with occasional collaboration across all four Directors
Employment Type: Permanent, full-time

We are seeking a highly reliable and adaptable Executive Assistant to provide both executive-level and personal administrative support to one of the Directors, while assisting across three retail stores under a well-established and respected South African retail group (including supermarket and liquor brands).
The role is diverse and hands-on — ideal for someone proactive, mature, and teachable, who is eager to learn the business and manage both professional and occasional personal support functions. You’ll be working closely with senior management and directors, maintaining confidentiality, professionalism, and strong attention to detail.

Key Responsibilities

• Administrative & Operational Support
• Coordinate and manage administrative tasks across three retail stores.
• Support management in ensuring operational and administrative responsibilities are carried out efficiently.
• Maintain clear communication and coordination between store teams and management.
• Assist with report preparation, tracking store performance, and managing documentation.
• Executive & Personal Assistance
• Provide day-to-day executive and personal administrative support to one of the Directors.

• Booking vehicle services, travel arrangements, and accommodation.
• Coordinating service providers for repairs, replacements, and maintenance (e.g. equipment or appliances).
• Managing personal and business-related scheduling, errands, and follow-ups.
• Handle time-sensitive and confidential tasks with reliability and discretion, as well as any other related responsibilities that may arise from time to time.
• Business Development & Learning
• Gain exposure to various aspects of business operations, including:
• Retail management, property, insurance claims, marketing, supplier sourcing, and leadership.
• Attend meetings, take minutes, and follow up on key actions.
• Assist in identifying potential new business opportunities and preparing documentation for acquisitions.

• Matric (Grade 12) essential.
• Valid driver’s licence and own reliable vehicle (fuel costs covered for business travel).
• Clear criminal record.
• Computer literacy essential — must be confident using Microsoft Office (Excel, Outlook, Word).
• Experience on systems such as Sage Payroll, SIGMA, or other accounting software would be a strong advantage
• 3+ years’ experience in an administrative, personal assistant, or operational support role preferred.
• Excellent organisational, communication, and problem-solving skills.
• Professional maturity, accountability, and the ability to handle confidential information.
• Not a “clock watcher” — must be dependable and committed to high standards.
• Personal Attributes
• Professional, approachable, and dependable.
• Able to balance independence with teamwork.
• Detail-oriented but able to see the bigger picture.
• Curious, adaptable, and eager to learn.
• Calm and composed under pressure.
• Passionate about people, service, and growth.