SUMMARY:
Now Hiring : Executive Assistant
Our client is an boutique consulting firm located in The Winelands, Cape Town and are seeking a highly-organized and proactive Executive Assistant to join their team.
Minimum Requirements:
- 3+ years proven exp as an Executive Assistant, Personal Assistant, or similar role supporting senior executives or multiple leaders
- Experience supporting consultants or professional services (advantageous).
- Excellent written and verbal communication skills in English and Afrikaans.
- Strong proficiency with remote collaboration tools (Google Workspace/Microsoft 365, Zoom, Teams, Calendly, Trello/Asana).
- Exceptional organisational skills, attention to detail, and ability to prioritise in a fast-paced environment.
- High level of discretion, professionalism, and confidentiality.
- Self-motivated with the ability to work independently and anticipate needs proactively.
- Available during South African business hours (with flexibility for occasional early/late calls).
Resposibilities:
- Manage and coordinate calendars across three executives, including scheduling client meetings, internal partner discussions, site visits to accounting firms, board calls, and industry events while handling time-zone considerations and last-minute changes.
- Arrange domestic and international travel (flights, accommodation, ground transport, visas) and create detailed itineraries.
- Handle email management, inbox triage, drafting professional correspondence, and following up on action items.
- Prepare meeting agendas, take accurate minutes during partner/client calls, distribute follow-up notes, and track deliverables.
- Coordinate client-related logistics, such as document preparation, research on accounting firms or industry trends, and basic CRM updates.
- Organise virtual and in-person meetings, including setting up Zoom/Teams calls, managing RSVPs, and ensuring technical readiness.
- Assist with expense tracking, invoice processing, and light bookkeeping coordination.
- Act as the primary point of contact for internal and external stakeholders when the partners are unavailable, exercising sound judgment and discretion.
- Support ad-hoc personal tasks for the partners (e.g., family travel coordination or appointments) when required.
Type of Employment: Evaluation Hire
Job Location: Remote based in Paarl, Wellington, Malmesbury, Winelands areas.
How to Apply:
Please note two contactable references are required in order to be placed through Express Employment Professionals
Disclaimer
(IMPORTANT: Express is a TES – majority of positions will be project-based and vary in length. There are no permanent positions available unless otherwise stated by Express Employment Professionals.
Please note if you do not meet the following minimum requirements we will reject your application.
Due to the high volume of applications we are receiving, we are unable to contact everyone. If you send us your CV via email and have not heard from us within 2 weeks, consider your application unsuccessful)
Rates are open to negotiation depending on candidate criticality and suitability.
POSITION INFO:
Our client is an boutique consulting firm located in The Winelands, Cape Town and are seeking a highly-organized and proactive Executive Assistant to join their team.
