Executive Assistant

SUMMARY:
Job Title: Executive Assistant
Location:  Limpopo near Thabazimbi and Northam
Remuneration:  Market-related salary based on experience and qualifications

Our client is looking for an Executive Assistant to join their team in Limpopo. This role is based near Thabazimbi and Northam.
 
We are looking for your 5 to 8 years of experience in a managerial support or executive assistant role, preferably in a commercial, operations, or production environment
 
Preferred Experience, Qualifications, and Soft Skills

• National Diploma or Degree in Business Administration, Business Science, Commerce, or a related field
• Minimum of 5 to 8 years’ experience in a managerial support or executive assistant role, preferably in a commercial, operations, or production environment
• Proven experience managing executive diaries and engaging with internal and external stakeholders
• Experience coordinating both local and international travel arrangements
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
• Valid driver’s license
• Knowledge of SAP and Power BI systems is essential
• Document Control Experience will be advantageous
• Exposure to research environments or data analysis will be beneficial
• Advanced Microsoft Excel skills (e.g. VLOOKUP, pivot tables)
• High level of accuracy and strong analytical ability
• Excellent organisational and time management skills
• High level of professionalism, integrity, discretion, and confidentiality
• Fluent in English and Afrikaans
• Ability to work under pressure and meet deadlines, work proactively, and take initiative
• Strong communication and interpersonal skills
• Ability to multitask effectively in a fast-paced environment

POSITION INFO:
Duties & Responsibilities:

• Provide comprehensive administrative and operational support to executive offices
• Coordinate and manage meetings, including scheduling, invitations, venue bookings, and catering arrangements
• Handle conference registrations and RSVP coordination
• Manage local and international travel, including accommodation, visas, and transport logistics
• Process travel advances, subsistence claims, and related documentation
• Liaise with key internal and external stakeholders professionally
• Prepare reports, presentations, agendas, correspondence, and meeting minutes
• Maintain accurate and secure filing systems (electronic and hard copy)
• Assist with ad hoc projects and additional administrative tasks as required