Executive Assistant

SUMMARY:
The Role:

Essential Functions:

• Act as the point of contact with executives, employees, clients and other external partners

• Coordinate all EXCO team meetings and assist with staff meetings.
• Provide event management support as requested.
  

  POSITION INFO:
  The Role:

  Essential Functions:

  • Act as the point of contact with executives, employees, clients and other external partners
  • Coordinate all EXCO team meetings and assist with staff meetings.
  • Provide event management support as requested.
  • Prepares reports by collecting and analysing information.
  • Manage complex office administrative work requiring the use of independent judgment and initiative.
  • Manage executivesâ?? calendars and set up meetings
  • Prepare and edit correspondence, for internal and external communication â?? memos, emails, presentations, reports
  • Conduct research, collect and analyse data to prepare reports and documents
  • Manage and maintain executives'' schedules, appointments and travel arrangements
  • Record, transcribe and distribute minutes of meetings
  • Monitor, screen, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary
  • Liaison with the various internal departments
  • Prepare weekly, monthly or quarterly reports
  • Work with minimal supervision
  Skills and Experience:

  Essential Qualifications:

  • Grade 12 qualification
  • Qualification in office management or administration

  Preferred Qualifications:

  • Diploma in office administration and management

  Essential Functions:

  • At least 5 years work experience as an Executive Assistant, Personal Assistant or similar role
  • Previous experience in reporting to Directors of the company
  • Excellent MS Office knowledge
  • Working in a large scale organisation
  • Time management skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Attention to detail and accuracy
  • Valid driverâ??s license and reliable own transport
  • Willingness to work overtime during peak times and when deadlines are close
  • Ability to work well under pressure
  • Diplomacy and tact
  Personality and Attributes:

  Competencies

  • Team skills
  • Planning Organizing
  • Ability to Learn
  • Analytical Ability
  • Innovative and Dynamic
  
  
  

   

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