Executive Assistant (Mining Industry)

Recruiter:

Hlabahlosile

Job Ref:

Cariena/Elmarie

Date posted:

Friday, August 29, 2025

Location:

Johannesburg, South Africa

Salary:

Annual salary, Medical, Pension

SUMMARY:
Provide high-level secretarial and administrative support to the Managing Director; serve as the primary liaison for internal and external stakeholders to ensure the effective operation of the Office. Expect proactive management of daily tasks, confidentiality, and professionalism.

POSITION INFO:

MINING INDUSTRY

Executive Assistant

Germiston

Key Relationships:

Internal: Executive Committee, Line Managers, Division Coordinators
External: Suppliers, Service Providers, Visitors, Customers, Auditors

Minimum Requirements:

Diploma/Degree (NQF 6) in Marketing, Public Relations, or Communication
Valid Drivers License
5 years experience supporting C-suite/executive roles
Strong MS Office skills; SAP experience advantageous
Excellent communication, organisation, and time management
Experience in stakeholder management, board/committee support, and confidential document handling
Project management and problem-solving skills
High level of discretion and professionalism
Clean criminal and credit record

Core Responsibilities:

Act as first point of contact for the MD, screen and prioritise communications
Manage MD’s schedule, coordinate meetings, travel, and appointments
Prepare and edit documents, reports, and presentations
Organise events, stakeholder engagements, and official functions
Support board/executive meetings: prepare agendas, materials, minutes
Oversee expense processing, invoice management, and travel claims
Maintain efficient record-keeping and confidential document systems
Liaise with internal functions (ICT, Finance, Procurement) as required
Ensure smooth daily admin: office supplies, IT support, visitor arrangements

Personal Attributes:

Professional, discreet, adaptable, and able to handle pressure
Strong interpersonal skills, high attention to detail, and proactive mindset

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