Executive PA and Finance Admin

Recruiter:

Vine Recruitment

Job Ref:

CPT000220/AE

Date posted:

Tuesday, May 20, 2025

Location:

Paarl, South Africa

SUMMARY:
Our client in Paarl is in need of an efficient, self-motivated and highly organised individual asÂ Finance administrator & executive PAÂ to the Managing Director and Director.

POSITION INFO:
The successful candidate must have:
Grade 12 minimum & preferably an office / finance administration or related qualification
Minimum 10 +Â years relevant work experience
Must have general finance experienceÂ
Excellent administrative skills, highly proficient in Excel, Word & Pdf
Preferably experienced in working on an ERP system
Strong inter-personal skills
Excellent communication skills and fluent in English to engage with international visitors and customers
Self-driven and reliable who can work under pressure and independently
Â
The successful candidate would be responsible for:
PA duties for the MD & Director:
Manage Diary and boardroom bookings
Arrange Meetings, internal and external
Receive guests
Expense claims
Credit Card and Fleet card claim forms
Travel Arrangements and Out of Town Allowances
Ad Hoc duties relating to Sales orders and debtors outstanding
Â
Executive secretary duties for the Commercial Manager and Group Financial Manager:
Full bookkeeping functions for small family owned businesses
Prepare quarterly board meeting summary reports
Reserve Bank applications status summary reports
Summary of Monthly Sales Meetings â includes outstanding quotes
Sales Quotes referencing
Binding of Sales Quote, to be sent to customers.
Summary of open orders for the Packaging Equipment Division
Job Costing summary for projects on request
Â
General finance and admin duties:
Vendor forms.
Cell Phone administration â (top-up data, minutes, new contracts, upgrades, monthly report)
Fleet Card administration, new card applications, service limits increase & monthly reports
Bank credit cardÂ - new applications and limit increases
Fleet administration â Vehicle licenses, services and maintenance, traffic violations
Complete Stats reports, monthly Work In Progress updates & quarterly reporting
Backup support for Travel Office administration
Â
Please email your CV through toÂ Â with a photo, salary expectation, location and availability.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Head of Product
Location: Capetown
Salary: Monthly salary, Bonus, Equity
Full-time, office-based (with potential for hybrid working in the future)
Today

Personal Assistant
Location: Hout Bay
Salary: R22k - 30k per month
A proactive and self motivated individual providing 360 degree executive support.
20 days ago

Office & Project Administrator
Location: Capetown
Salary: Market-related
Be the backbone of a leading construction specialist, support national operations, and project excellence
40 days ago

Sales Executive (SaaS/UK/US Markets) Call centre - Logistics & Transport (Cape Town City Centre)
Location: Capetown
Salary: What We Offer: R15,000.00 – R35,000.00 (Negotiable, based on skills, experience and in relation to current package) + Uncapped commission with realistic OTE R540,000 + p.a. + Generous Time Off - 20 days annual leave + Health & Wellbeing - R1000 pm towards cover with Momentum/Discovery + Future Ready - 5% you, 5% us + Easy Travel - Free parking or transport home after 7pm + Daily Perks - In-house barista coffee, free breakfast every day + Culture & Community - Weekly drinks, fun socials, and rewards that take you places
Sales executive (SaaS/UK/US Markets) Call centre - Logistics & Transport (Cape Town City Centre)
85 days ago

Junior Accountant
Location: Stellenbosch
Salary: 300 000 Annually
Join a growing company! Discover opportunities for growth that go far beyond what you could ever imagine. Be part of a company with a truly diverse profile — from milk to vitamins and everything in between. Apply today to be considered for this amazing role and take the next step in your career journey!
8 days ago

Financial Planning & Analysis Manager
Location: Cape Town
Salary:
About our clientOne of the fastest-growing fintech scale-ups. Their award-winning digital platform provides a one-stop-shop homebuying experience that redefines the property industry. About the roleSeeking a highly analytical and driven Financial Planning & Analysis (F&pa) Manager to join a dynamic finance team. This is a high-impact role supporting strategic decision-making...
20 days ago

Administration Clerk, Finance Department
Location: Capetown
Salary: Market-related
Join a leading manufacturing company and play a vital support role in a busy finance team.
40 days ago

Investment Portfolio Specialist, Private Equity & Hedge Funds
Location: Capetown
Salary: Market-related
Join a cross-border investment team driving private equity and hedge fund growth across global markets
41 days ago

Accountant
Location: Cape Town
Salary: 300 000 Annually
Step into the world were accounting meets innovation. Join a company that blends venture-capital energy with family-office agility. You’ll work across growing businesses, get hands-on with real financial decision-making, and partner directly with stakeholders who want your ideas, not just your spreadsheets. If you love variety, ownership, and building something meaningful from the inside, th...
50 days ago

Accountant and Office Manager
Location: Cape Town
Salary: Market related
Keep the office running and the books balanced all in a day's work. Are you a proactive multitasker
67 days ago