Executive Personal Assistant - Table View - R30,000 per month

Executive Personal Assistant - Table View - R30,000 per month

• Attending sales meetings on Mondays, taking minutes and distributing
• Monday Meeting Duty Roster (yearly) and weekly reminder with expected attendance figures
• All admin / office work requested by MD
• Co-ordination of diary / calendar bookings for MD (iCal)
• All ordering of office supplies / stationery / corporate identity items / office furniture
• Signing off Invoices, sending thru to Finance Department and following up on payments
• Controlling office keys
• Arranging Year-End Function and assisting with any other functions organized by MD
• Any errands out and about from time to time as requested by MD
• Attending to correspondence
• Confirm and Calculate Tele-canvassers weekly hours and submit to Finance for monthly payment
• Co-ordination of bi-monthly MANCO Meeting
• Travel Arrangements (Domestic & International) for MD
• Human Resources:
  • Ø Facilitating onboard documentation for all new admin / agents and exiting of admin / agents (Service Agreement, Letter of Employment, HR Form, Computer Input Sheet, Policies & Procedures and Agent Exit Form)
  • Ø Updating of Policies & Procedures
  • Ø Applying and controlling of FFC and renewals
  • Ø Co-ordination of yearly PPRA - Continued Professional Development
  • Ø Applying and liaising City of Cape Town Board Permits and renewals
  • Ø Liaise with LabourNet on any legal issues and maintenance of Labour Policies
  • Ø Update Windeed with current users
  • Ø Update Birthday and Anniversary list and iCal
  • Ø Purchase of Birthday Gifts for Administrators
  • Ø Co-ordination of Leave and submission of Admin Leave
  • Ø Assist with Recruitment by MD / Office Managers
  • Ø Co-ordination of Training
  • Ø Co-ordination of Head Office Training
  • Ø COVID Vaccine
  • Ø Liaise with ADMIN on their databases and updating with new employees and exiting employees and Birthdays
  • Ø Submission of Services SETA (WSP / ATR)
  • Ø Prepare Tax Directive letters for Agents

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