SUMMARY:
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POSITION INFO:
Our client, a leader in the automotive manufacturing industry is seeking a highly efficient Executive Secretary to join their team based in Durban.
MINIMUM REQUIREMENTS
- Minimum NQF 5 qualification in Office Administration
- Minimum 5 years experience as an Executive Secretary
- Demonstrate ability to operate and interact at all levels
- Advanced MS Office computer literacy, especially Word, Excel and PowerPoint (Essential)
- Experience in the use of SAP Concur (Essential)
- Must maintain ethical standards and confidentiality
- Must be able to demonstrate exceptional presentation skills
- Must be able to operate under pressure, resolve problems and utilise own initiative
- Must be able to demonstrate the ability to work independently and within a team
MAIN JOB FUNCTIONS
- Strategically manage the demanding schedules of the Senior Executive Team within CSG, including the coordination of board meetings, high-level appointments, and conferences.
- Prepare, compile, and distribute executive-level reports and critical documentation with a high degree of accuracy and confidentiality.
- Serve as the primary liaison between the executive office and internal/external stakeholders, consistently upholding a standard of excellence in communication and professional conduct.
- Ensure the executive office operates at peak efficiency through seamless oversight of daily administrative functions and task prioritization.
- Manage incoming and outgoing correspondence, ensuring timely distribution and effective follow-up.
- Answer and direct calls with discretion and professionalism, ensuring inquiries are addressed or delegated appropriately.
- Conduct research and data gathering to support the preparation of executive presentations, reports, and strategic materials.
- Draft meeting agendas, record precise minutes, and manage post-meeting communications and follow-up actions.
- Organize and maintain a meticulous filing system—both electronic and physical—for secure and swift access to information and records.
- Welcome visitors and screen incoming calls with a polished and courteous demeanor.
- Track departmental expenses and support budget planning and analysis activities.
- Review reports, submissions, and memos, assess their priority, and route them accordingly.
- Assist the executive team with general office administration and special project coordination.
- Manage intricate travel arrangements, including international itineraries, accommodations, and logistics.
