Expeditor

Recruiter:

Keystone Project Recruitment

Job Ref:

JHB002034/JHD

Date posted:

Saturday, December 17, 2022

Location:

Midrand, South Africa

JOB SUMMARY:
Expeditor (Contract) with experience in the Oil & Gas, Petrochemical or similar sector

JOB DESCRIPTION:

Job Objective:

The accomplishment of all duties delegated by the Procurement Manager.
Technical supervision of all material control activities in the Home Office and at sites, ensuring the correct set up and operation of the selected material control systems.
Ensuring that correct material control procedures and work practices are in use and adhered to.

Key Accountabilities & Responsibilities:

Be aware of and comply with the requirements of Licensors’, Clients’ and the Secrecy Agreements.
Be aware of and comply with the policy and procedures on Quality Management and Design Safety.
Be aware of and comply with the requirements for the operation of the company or Client’s material control systems applicable to the assigned project(s).
Liaise with the Senior Buyer/Buyer to ensure that policy is established and action implemented for the project in good time in respect of:
Definition of critical or long-lead items.
Establishment of project procedures for requisitioning of materials and equipment, in line with material control requirements.
Basis for working overages and surplus disposal requirements by material category.
Minimum stock holding by category and size.
Establishment of ‘sale or return’ arrangements for disposal of surplus.
Waiving or modification of any part of the requirements of (15) below, due to the nature of the specific Project.
If SMILE is to be used, establish contract data and inform IT Department accordingly to enable the system to be set up for the project.
Advise the Senior Buyer/Buyer of any item to be considered for inclusion in the Project Specific Procurement Execution Plan.
Check, when instructed, that adequate procedures are established for Material Control involvement in the project and monitor their subsequent actions accordingly.
Check that Material Controllers at site and other warehouses are aware of project material control requirements and monitor their activities.
Receive and monitor the issue of requisition indexes, requisitions, purchase orders and amendments for all direct-purchase equipment and materials.
Where SMILE is used, input scheduled and ‘wanted’ dates referred to in (9) above.
Where SMILE is used, operate the applicable procedure for the input of purchase order data.
Liaise with project personnel concerned to ensure that up-to-date descriptive, quantity, cost and delivery information is maintained for each commodity, segregated into the various areas of the project, including but not limited to:
Current estimates by the Engineering Operations Department of final requirements, including the effect of contract changes.
Items requisitioned.
Items purchased.
Items in manufacture, together with promised delivery dates.
Items delivered to site or other warehouse(s).
Items issued from site or other warehouse(s) for fabrication and construction
Current stock in site or other warehouse(s).
Forecast future fabrication requirements, including scheduled dates, based on project schedules, requisitioned quantities, material summaries and material lists for drawings available for fabrication/construction.
Regularly analyse information related to (4) above to determine where purchasing progress or material delivery is likely to be inadequate and make recommendations for remedial action to the Senior Buyer/Buyer.
Monitor progress on agreed remedial action to ensure that a satisfactory solution is achieved.
Agree with the Senior Buyer/Buyer the description, timing and distribution of material control reports for the project. Issue reports as required. Obtain approval of Senior Material Controller before calling up any SMILE special reports.
Check that any material substitutions are documented in compliance with the relevant Engineering Operations Department and Project Procedures and report any deviations to the Senior Buyer/Buyer.
Prepare for and attend project material review meetings as required.
Ensure that up-to-date cost information is available, for the project, with regard to:
Unit cost per commodity item.
Total cost of forecast overage by commodity.
Total cost of final surplus by commodity.
Total cost by Cost Code.
Total order value per Supplier, country and currency.
Maintain SMILE charge records for assigned project(s).
At the completion of the project, prepare statistical summaries of quantities of materials used, by commodity.
Carry out overall Project Material Control review at completion of the project and advise the Senior Material Controller in writing of system and procedural changes that could improve the cost effective management of project materials.
Assist in the provision of training on material control, and in presentations of Wood Procurement systems.

Qualifications:

Grade 12 / Matric
Relevant Certificate or Diploma

Desirable

Previous Oil and Gas Experience

Knowledge, skills and experience:

3/5 years’ experience in Oil and Gas related industries.
Experience in the control and management of materials from receipt of materials through to issue to construction.
Good working knowledge of material systems, process controls, warehousing and logistics.
Competent in maintaining and updating project reports accordingly.
Ability to identify oil and gas project materials and equipment.

Desirable

Site Based Materials Control Experience
Home Office Materials Control Experience
2nd Language Proficiency

Personal attributes:

Action Oriented
Good Communicator
Customer Focused – Upstream and Downstream
Relevant Business Acumen
Results Oriented

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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