FINANCIAL CLERK (DEBTORS/CREDITORS)

SUMMARY:
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POSITION INFO:

Introduction

A well-established creative design agency based in Irene Pretoria, servicing various industries and clientele is looking for an experienced Financial Clerk to join their dynamic company as soon as possible.

Duties & Responsibilities

GENERAL
The financial clerk will be responsible for maintaining customer and supplier functions for all companies in the group. This includes the preparation of creditor payment requests and reconciliation to be submitted to the CFO. The clerk is also responsible for marking of supplier payments / client receipts on the internal company system.
The position requires the processing of reconciliations against suppliers’ statements, capturing administrative supplier invoices onto Quickbooks, reviewing production supplier invoices for accuracy/completeness, resolving supplier queries and allocation of payments on Quickbooks. The clerk will be responsible for the collection of outstanding debts from customers, allocation of receipts in Quickbooks and resolving of customer queries.

KEY RESPONSIBILITIES
• Suppliers

• Perform supplier reconciliations in preparing requisitions for payments;
• Ensure production invoices are accurately captured on Quick books on a daily basis;
• Capture administrative invoices on Quick books on a daily basis;
• Review expense allocation is accurately recorded against the accounts and projects;
• Respond to all queries relating to payments;
• Obtain supporting documentation to load new creditors on the online banking system;
• Prepare a list of supplier payments for CFO approval and payment;
• Provide monthly creditors age analysis for review by the CFO;
• Allocate payments in Quick Books to the correct supplier

• Clients

• Communicate with customers and collection of outstanding payments;
• Follow up on overdue customer accounts via email, WhatsApp and telephonically;
• Preparation of customer reports and weekly receivables;
• Perform customer reconciliations;
• Review customer credit application;
• Allocate receipts in Quick Books to the correct customer;

• General Finance

• Accurately reconcile G/L Accounts on a Monthly basis to make sure that accounts are correctly balanced.
• Perform a variety of accounting and bookkeeping duties
• Prepare part of Management reports at the end of each month
• Additional bookkeeping functions that may be required from time to time by management

Desired Experience & Qualification

QUALIFATIONS AND EXPERIENCE
• National Senior Certificate (Grade 12)
• Diploma in Bookkeeping or similar
• Minimum two (2) years of full function Creditors and Debtors experience
• MS Office Proficiency (Word, Excel, Outlook)
• Working experience in Quickbooks will be advantageous

ATTRIBUTES
• A solid understanding of basic bookkeeping and accounts receivable principles is required;
• Proficiency in English;
• Intermediate level of MS Office (Excel, Word and PowerPoint);
• Presentable with strong Interpersonal communication and listening skills;
• Self-motivated and pro-active;
• Deadline driven;
• Able to work independently, with a high degree of responsibility;
• Logical thinker;

Package & Remuneration

Salary: Market related – applicants to advise on required scale in application