Facilities Co-Ordinator / Manager – MEP/HVAC – Cape Town

SUMMARY:
Facilities Co-Ordinator / Manager – MEP/HVAC – Cape Town

POSITION INFO:

Company is seeking a qualified and experienced Facilities Co-Ordinator / Manager to join the Facilities Management team.

The role ensures a safe and well-maintained working environment by managing building operations, co-ordinating repairs, and implementing safety protocols while managing budgets and vendor contracts.

The successful candidate should be solution-driven, efficient, and able to operate in a dynamic and fast-paced environment.

Requirements:

Qualifications and Experience:

• Diploma in Facilities Management or related field.
• Minimum 5 years experience in Facilities Management.
• Certified Facility Manager (CFM) certification required.
• Knowledge of building systems and maintenance practices.
• Knowledge of health and safety regulations | Proficient in CMMS systems.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Valid driver’s licence | Must reside in Cape Town.

Salary offer: Negotiable

Key Responsibilities

Facilities Operations:

• Single point of contact for day-to-day operations, emergencies and ad hoc facility issues.
• Manage building maintenance and operational services.
• Implement planned preventative maintenance programs.
• Monitor and verify maintenance reports.
• Ensure building systems and site assets are functioning properly.
• Plan and monitor facility improvement projects.
• Support office fit-outs and upgrade projects.
• Manage site handovers and new site launches | Track project budgets and financials.
• Ensure project completion certificates and warranties are obtained.
• Manage and supervise the facilities team.
• Oversee reception, cleaning and hospitality services | Train and monitor team performance.
• Assist in developing and managing the facilities budget.
• Monitor project budgets and timelines.
• Prepare supplier quotations and manage invoicing documentation.
• Manage relationships with contractors and service providers.
• Negotiate service agreements.
• Ensure contractors comply with company standards and safety regulations.
• Ensure compliance with health and safety legislation.
• Conduct safety inspections and audits.
• Maintain operational documentation and facility records.
• Maintain inventory of facility equipment and supplies.
• Ensure equipment is maintained and operational.
• Oversee warehouse and asset protection.

Project Support:

• Plan and monitor facility improvement projects.
• Support office fit-outs and upgrade projects.
• Manage site handovers and new site launches | Track project budgets and financials.
• Ensure project completion certificates and warranties are obtained.

Team Management:

• Manage and supervise the facilities team.
• Oversee reception, cleaning and hospitality services | Train and monitor team performance.

Budget Management:

• Assist in developing and managing the facilities budget.
• Monitor project budgets and timelines.
• Prepare supplier quotations and manage invoicing documentation.

Vendor Management:

• Manage relationships with contractors and service providers.
• Negotiate service agreements.
• Ensure contractors comply with company standards and safety regulations.

Safety and Compliance:

• Ensure compliance with health and safety legislation.
• Conduct safety inspections and audits.
• Maintain operational documentation and facility records.

Inventory and Equipment Management:

• Maintain inventory of facility equipment and supplies.
• Ensure equipment is maintained and operational.
• Oversee warehouse and asset protection.