Facilities Manager

SUMMARY:
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POSITION INFO:

The job duties are listed below.

• Assisting the maintenance manager / team with stock and paper work where necessary.
• Assisting Property Manager with various property related matters and documents when necessary.

• Overseeing Maintenance supervisor
• Overseeing Security
• Overseeing Cleaning
• Obtaining, checking all quotes and preparing requisitions for all property payments.
• Overseeing staff issues within the student residence
• Keeping student residence compliant and attending to student issues which have been escalated
• Overseeing student liaison reports

• Overseeing stock 
• Inventory and stock control.
• Assisting with clock cards and preparation of clock cards
• Obtaining quotes as when requested by Management / Maintenance
• Assisting in adhoc tasks assigned by Management

• Keeping accurate records of students and details
• Keeping clear records or incidents /damages/quote etc
• Meeting with Management weekly for updates
• Minutes of meeting
• Picking up of all materials for maintenance
• Viewing and recording of footage and reports in residence
• Periodic security supervisor checks
• Working with security to minimize student risks
• Handling Complaints/Emergencies
• Review of camera footage daily for general security and incidents
• Establishing maintenance protocols & systems including preventative measures
• Processing invoices and orders
• Stock control, sourcing new suppliers and better pricing
• Constantly monitoring and working on ways to reduce building costs including water and electricity consumption
• Forecasting / stock requirements to cater for emergencies
• Maintain files and records so they remain updated and easily accessible
• Ensuring building compliance
• Handling and addressing student complaints
• On call 24/7 for emergency callout / calls.

• Complete various administrative tasks for Management.
• Assisting with paper work between head office