Fianncial Assistant

SUMMARY:
FINANCIAL ASSISTANT – MACASSAR, CAPE TOWN

Our client is looking for a Financial Assistant to join their team in Macassar, Cape Town.
The successful candidate will be responsible for a variety of financial administration, creditor, fleet, staff and general administrative functions.

POSITION INFO:
KEY RESPONSIBILITIES 💰 Creditors - Reconcile purchase orders with supplier invoices - Process supplier invoices, returns and debits - Check invoices for accuracy - Ensure invoices are ready for payment before due dates - Liaise with suppliers regarding outstanding invoices and credit notes - Prepare creditor payment schedules - Prepare and send supplier remittances - Maintain accurate creditor and invoice filing 🚗 Vehicles & Fleet - Reconcile petrol slips with statements - Monitor kilometre and odometer readings - Assist with vehicle registration and licensing renewals - Manage fleet cards and vehicle logs - Report any irregularities 💳 Business & Garage Cards - Process monthly garage and credit card transactions - Maintain the garage card register - Ensure garage cards are securely managed - Maintain controls over company vehicle and garage card usage 📋 Fixed Assets - Maintain the fixed asset register - Identify and record assets - Monitor and record movement of assets 👥 Staff & Employee Administration - Assist with recruitment administration, including advertising and CV shortlisting - Contact candidates and arrange interviews - Reconcile overtime with monthly timesheets - Prepare monthly tracker reports - Prepare deductions for private calls, traffic fines and loans - Ensure overtime and deduction information is submitted by the required deadline 💵 Petty Cash & General Administration - Administer, balance and secure petty cash - Ensure legitimate petty cash expenses are claimed - Assist with insurance administration - Manage protective clothing for staff members - Follow up on customer credit applications - Assist with external audits - Assist with B-BBEE administration and preparation of verification documentation REQUIREMENTS ✔ Previous experience in a financial\/administrative role ✔ Strong attention to detail and accuracy ✔ Good organisational and time-management skills ✔ Ability to work independently and meet deadlines ✔ Good communication and interpersonal skills ✔ Experience with creditors and financial administration will be advantageous