Finance & Accounting Manager

SUMMARY:
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POSITION INFO:

FINANCE & ACCOUNTING MANAGER

We are looking for a detail-oriented and experienced Finance & Accounting Manager. If you pride yourself on accuracy, timeliness, and regulatory compliance we would love to talk to you!

SCOPE OF WORK

Bookkeeping & Accounting

• Perform full monthly bookkeeping and accounting processes
• Manage the full finance function across four entities, including entities with multi-currency bank accounts
• Reconcile monthly bank statements to customer receipts and supplier payments
• Capture and post supplier and customer invoices to correct GL accounts
• Process and reconcile intercompany invoices
• Maintain and update the fixed asset register, including registering new assets
• Process petty cash journals
• Prepare accrual schedules with supporting documentation
• Clear and reconcile suspense accounts
• Maintain accounts payable age analysis and clear outstanding balances
• Resolve supplier queries and discrepancies
• Assist with annual audit preparation and supporting documentation
• Reconcile and maintain cash flow, published weekly (month-to-date)
• Link invoices to purchase orders (via XERO and/or Excel)
• Prepare weekly and monthly payment runs in line with approved cash flow
• Prepare and maintain monthly Profit & Loss statements

Payroll & Statutory Compliance

• Process monthly payroll using SimplePay
• Onboard new employees and process terminations and final settlements
• Prepare and submit EMP201 and EMP501 returns
• Prepare and submit bi-monthly VAT returns
• Manage UIF, VAT, ETI Claims and COID registrations and ongoing compliance
• Maintain and update annual leave records
• Manage CIPC compliance, including:
  • Company registrations
  • Director/member changes
  • Annual returns
  • Share certificates and MOI documentation
  • Preparation of resolutions

Administration

• Draft and submit standard business and financial resolutions
• Manage general financial and administrative duties as required
• Briefing management and owners on the financial status of the business as it relates to performance and cash flow, including forecasting and recommendations to improve.
• Preparing financial statements for the banks.
• Submitting monthly performance statements to malls and brands.

Deliverables & Reporting

• Management accounts submitted by the 7th of each month
• Monthly bank reconciliation reports for all bank accounts
• Payroll reports prepared, submitted, and filed by the 25th of each month
• Invoices and Cash Flow Management
• Payment Terms / Supplier Contract Management
• VAT and statutory submissions completed in line with SARS deadlines
• Monthly status update email submitted by the last working day of each month
• Ongoing weekly and monthly bank, receipt, and payment reconciliations for control and reporting
• Monthly P&L prepared and published for management review

REQUIREMENTS

• At least 2 years of finance/accounting experience (end-to-end function)
• Relevant tertiary qualification - completed matric critical
• Comfortable managing multiple entities and multi-currency transactions
• Confident working independently and meeting deadlines
• Excellent attention to detail and accuracy
• Experience with XERO, Excel, and SimplePay (highly beneficial)
• Other system experience (but not mandatory) – GAAP, PILOT, MICROS
• The position is remote HOWEVER you will be required to be ONSITE FOR 6 DAYS PER MONTH