Finance Administrator â Transport & Logistics

Recruiter:

West Coast Personnel

Job Ref:

CPT000905/LR

Date posted:

Wednesday, February 11, 2026

Location:

Bellville, South Africa

Salary:

R20 000.00 Monthly

SUMMARY:
Job Description:
Our client, a well-established transport company handling 36-ton truck loads, is seeking an experienced Finance Administrator to join their team in Bellville. This role is ideal for someone with a background in transport and logistics administration, particularly with experience in fleet and financial coordination.

Work Hours: Monday–Friday, 08:00–17:00 (No weekends or public holidays)

POSITION INFO:
Key Responsibilities:
Proof of Delivery (POD) Administration

Accurately verify and record PODs for both internal and external fleets, including couriers
Investigate and resolve discrepancies or missing documentation
Maintain an organised, accessible POD filing system

Creditors & Debtors Management

Process and reconcile supplier invoices
Manage payment schedules, ensuring timely payments
Handle supplier and customer account queries professionally
Issue invoices and follow up on outstanding payments
Negotiate payment plans where necessary

Financial Administration

Maintain accurate creditor and debtor records
Reconcile accounts and prepare cash flow and balance reports

General Office & Reception Duties

Assist with reception duties, ensuring professional communication with all visitors and callers
Liaise confidently with drivers, couriers, suppliers, and customers
Provide administrative support across the team

Problem Solving & Compliance

Identify and resolve issues related to deliveries, invoicing, and account discrepancies
Ensure compliance with company policies and relevant industry regulations
Complete tasks accurately and within required deadlines

Team Collaboration

Work cohesively within a team environment to meet company objectives

Requirements

Proven experience in a similar administrative role within the transport/logistics sector
Strong proficiency in MS Office (especially Excel, Word, Outlook)
Familiarity with Datatim is an advantage
Highly organised with exceptional attention to detail
Ability to work methodically and meet deadlines
Own vehicle and reliable transport
Professional, punctual, and customer-focused attitude

This is a great opportunity to bring your logistics admin expertise to a stable, supportive team that values precision and professionalism.

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