Finance Administrator

SUMMARY:
The Finance Administrator will be responsible for the efficient management of the debtors and creditors function, cashbook and bank reconciliations, and overall financial administration.

POSITION INFO:

Finance Administrator
Location: Cape Town
Reports to: Finance Manager
Salary: R15,000.00 - R17,000.00

Company Overview

A well-established organisation within the safety equipment and services industry is seeking a skilled Finance Administrator. The successful candidate will primarily support operations across multiple business units, including a key subsidiary, as well as manage select client-related financial responsibilities.

Role Purpose

The Finance Administrator will be responsible for the efficient management of the debtors and creditors function, cashbook and bank reconciliations, and overall financial administration. This role is critical in supporting the finance team to ensure accurate reporting and financial integrity.

Key Responsibilities

Debtors Administration

• Send monthly statements to all debtors by the 3rd of each month.

• Follow up on outstanding balances and resolve queries.

• Maintain an up-to-date spreadsheet of overdue accounts with commentary.

• Send formal communications for overdue accounts.

• Perform monthly debtor reconciliations.

• Monitor credit limits and liaise with the sales team.

• Maintain and manage key account payment collections and issue resolution.

Creditors Administration

• Capture all local supplier invoices.

• Perform and maintain accurate supplier reconciliations.

• Resolve any supplier disputes.

• Ensure clean and accurate supplier age analysis.

• Maintain organised creditor records (electronic and physical).

Cashbook & Banking

• Import bank statements and reconcile transactions daily.

• Reconcile bank statements to the general ledger multiple times per week and at month-end.

• Assist in cash flow forecasting and monitoring.

Journals & Month-End

• Post general journal entries with the Finance Manager.

• Close off debtors and creditors at month-end.

• Ensure books are clean, reconciled, and audit-ready.

• Support preparation of management accounts and audits.

Administration & Compliance

• Process new client applications including credit checks.

• Maintain organised financial document filing systems.

• Reconcile online sales and payment platforms.

• Support ad hoc finance admin tasks.

Key Requirements

Education & Experience

• National Diploma or higher in Finance, Accounting, or related field.

• 3-5 years of experience in a finance administration role, including exposure to debtors and creditors.

Knowledge & Skills

• Proficiency in Excel, VAT, and Pastel.

• Familiarity with eFiling / uFiling and other accounting systems.

• Strong bookkeeping and accounting policy knowledge.

• Excellent attention to detail and analytical skills.

• Strong communication, interpersonal, and critical thinking abilities.

Core Competencies

• Investigating issues

• Problem solving

• Attention to detail

• Analytical thinking

• Communication

• Adaptability

• Team support

• Resilience

• Task structuring

Working Conditions

• Hours: 08:00 - 16:30

• Travel Requirements: None

• Equipment Provided: Laptop, cell phone, printer

Values

We''re looking for someone who lives and works with trust, consistency, partnership, stewardship, sustainability, and an appreciation for diversity.