Finance Administrator

SUMMARY:
Background:

• The Isango Lethu TB Research Unit is a clinical research site in the Eastern Cape, South Africa, operated by the Clinical HIV Research Unit (CHRU), a division of the Wits Health Consortium
• The unit focuses on conducting clinical trials for more effective, tolerable, and shorter treatments for drug-resistant tuberculosis (DR-TB)

POSITION INFO:
Main purpose of the job:

• Ensures that expenditure is correctly, timeously and adequately billed to the various projects and therefore recovered from the operational expense accounts
• To further ensure that all operational functions are adequately and economically billed and distributed to projects accordingly

• Jose Pearson TB Hospital, Gqeberha

• Ensure that invoice / order complies with WHC SOP’s to ensure account processing meets the strict reporting requirements
• Compile purchase orders via the P2P system (online)
• Submit EPMV's via online system WHC compliance x 2 bank signatories for approval
• Update details on audit trail and compiling creditors reconciliation as per statement of account
• Follow up on Creditors statement of account with other CHRU sites and WHC syndicates regarding outstanding invoices and payments
• Ensure the adherence to the financial requirements by preparing the required files
• Compile monthly petrol card reconciliations
• Compile monthly credit card, petty cash and patient transport reconciliations
• Compile monthly e Wallet reconciliations
• Compile monthly Airtime reconciliations
• Authorize E-Wallet payment, E-Wallet oversight (reversals), Travel requests and Conference Registrations
• Assist with Ad hoc administrative duties as assigned by management
• Update the monthly FAR, tag assets
• Control and reporting of all the sites Assets
• Conduct Annual Asset verification
• Conduct verifications with WHC and external auditors
• Ensure all customer interaction (Both internal and external customers) is of the highest professional level
• Build and maintain authentic relationships with all stakeholders ensuring that all interactions are professional
• Effectively manage work processes to maintain high levels of productivity
• Establish and maintain a relationship of trust and respect with participants
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership for driving own career development by participating in ongoing training and development activities such as workshops, forums, conferences etc.

• National Diploma in Cost Accounting (B Compt) or BCom Accounts
• Advanced Excel Required minimum work experience and abilities
• Between 5-6 years post qualification experience in finance and basic costing principles
• Experience within an NGO environment or related experience within another industry

• Ability to work under pressure whilst reporting to a variety of stakeholders continuously
• Ability to meet stringent deadlines
• Ability to work independently and part of a multi-disciplinary team
• Must display a high attention to detail
• Experience in ACCPAC advantageous
• Ability to influence outside of direct line management authority

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 09 December 2025
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position