Finance Associate - Payroll & Administration

SUMMARY:
Finance, Accounting ane Payroll

POSITION INFO:

Dream Hotels & Resorts lives by its 8 core values. Our team is dedicated to being reliable and accountable, fostering empathy to understand others' feelings and collaboratively find solutions, and prioritizing sustainability in environmental, financial, and social aspects. Rooted in humanity, trust, dynamism, excellence, and joy, we celebrate diversity, prioritize integrity, embrace creativity, pursue quality, and foster a joyful work environment to connect people with our surroundings and each other. These play a part in our day-to-day decision making & operational requirements.

Job Overview:

We are seeking a diligent and detail-oriented Finance Associate to join our finance team. You will be responsible for performing daily financial checks and reconciliations as well as the loading of creditors in the accounting system and related payments.

Key Responsibilities

Financial Accounting:

• Maintain accurate and up-to-date financial records by entering financial data into the accounting system.
• Process invoices in the accounting system.
• Load payments on a weekly basis for release.
• Identify where accruals need to be raised.
• Handle the accounts payable and accounts receivable.
• Communicate with suppliers to resolve billing issues or answer enquiries.
• Complete the necessary cashbooks and credit card reconciliations on a weekly/monthly basis.
• Complete all petty cash reconciliations.
• Daily reconciliations of the Property Management System and the Accounting System.
• Monthly compare the actual cashflow with the forecasted cashflow.

Other:

• Assist in the preparation of the annual budget and periodic forecasts.
• Assist the Financial Officer with providing necessary documentation to external auditors.
• Provide administrative support to the Financial Officer and Financial Lead

Payroll Administration

• Check, capture, and maintain timebooks for monthly salary processing
• Review and verify salaries received from the People Department
• Submit and scan new employee contracts to the People Department
• Maintain and update the leave schedule and records
• Complete and submit UIF and Provident Fund documentation for employees exiting the business
• Support any other payroll-related matters as required, ensuring accuracy and compliance

Finance & Blue Marlin Coordination

• Act as a key point of contact between Dream Hotels & Resorts and Blue Marlin for payroll-related information
• Ensure payroll data submitted to Blue Marlin is accurate, complete, and on time
• Assist with resolving payroll queries and discrepancies in collaboration with Finance and People teams

Administrative & Compliance Support

• Apply for and manage Hotel License renewals across properties
• Assist with statutory and operational applications as required
• Maintain accurate records and documentation for audit and compliance purposes
• Provide general administrative support to the Finance team

Qualifications & Experience

• Relevant finance, accounting, payroll, or administration qualification (advantageous)
• Professional certification (e.g., CPA, ACCA, CMA) is a plus.
• 3 years’ experience in a finance, payroll, or administrative role
• Hospitality industry experience is advantageous
• Working knowledge of UIF, Provident Fund processes, and payroll documentation
• Proficiency in financial software and Microsoft Office Suite (especially Excel).
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.