SUMMARY:
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POSITION INFO:
Job Objective : Effective control and administration of all financial aspects relating to Port Agency and Clearing & Forwarding
Revenue & Debtor Management
Processing supplier invoices
Ensure agency fee debit notes are printed within 48 hours of the vessel sailing
Check & forward Monthly statements to customers
Follow up on queries
Monitoring debtor balances outside credit terms
Prepare weekly debtors report for review with the branch manager & follow up outstandings
Creditors
Processing trade creditors
Releasing disbursement creditors for payment
Clear Central Support supplier recon queries
Complete cheque requisitions for urgent payments
Open new suppliers accounts in Vos
Disbursement Control
Completing Port Disbursement Accounts on VOS desktop and VOS web
Check Pd’s for accuracy & completeness of PD accounts
Sub schedules and analysis as required for passenger liner customers
Completing centralized customer statements
Assist ops finance clerks during peak periods & when on leave
Other functions
Maintaining prudent accounting controls over the branch’s income and expenditure
Strict adherence to the companies’ policies & procedure
Preparing weekly forecast in IDU for submission to Regional Finance Controller.
Preparing month-end reports for Head Office for submission to the Regional Finance Controller.
Processing of year-end entries eg. Accruals and Provisions for submission to Regional Finance Controller.
Any other ad-hoc duties that may be required within the finance department
Requirements
Matric (Grade 12) with grade 12 Accounting & Math’s
Completed Accounting Degree or Diploma.
Minimum 5 yrs practical accounting experience
Good command of English and good communication and interpersonal skills
Computer literate (MS Office)
Knowledge and experience of accounting software i.e. Accpac
An understanding of basic accounting principles and able to reconcile general ledger /key supplier accounts
A good understanding of tax principles i.e. VAT Act
Visible initiative and drive together with flexibility are key attributes required
The ability to work independently under pressure according to tight deadlines is imperative
Ability to work effectively as part of a team
Able to establish & maintain effective relationships with superiors, colleagues, clients and suppliers
Able to develop sound internal customer relationships
Uses IT for controlling and improving work results
Commitment to complying with company ethics
Further critical attributes include a meticulous approach, attention to detail and a high level of conscientiousness
To be proactive and motivated
Good planning & organizational skills
Available to work outside of normal working hours as/ when required
Valid Code 08 Driver’s License
