Finance and Admin Manager - Non-Profit Organisation (CH967)

SUMMARY:
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POSITION INFO:

Our client, a Stellenbosch-based charity offering an Educational and Sports programme focused on creating a long-term impact for the children in the local townships, is looking for a Finance and Admin Manager to join their team.

Minimum qualification required:

• Bachelor of Commerce

Required skills:

• Financial management
• Planning and Organising
• Good communication skills
• IT skills - Excel, Sage.
• Deciding and Initiating Action
• Entrepreneurial and Commercial Thinking

Roles and Responsibilities

Financial Management:

• Monthly accounts processing (SAGE).
• Monthly account reconciliations.
• Monitor cash flow.
• Donations: Tracking of income.
• Issuing s18A certificates where applicable.
• Setting up payments and working with financial trustee to get these authorised and paid.
• Maintaining asset register.
• Support with annual audit requirements etc.
• Support financial manager with budgeting: Control financial health and determine ongoing financial requirements of the programme. Monitor spending by staff against agreed budgets.
• Monthly reporting including Expenses; donations; supplier invoices and event costs. Input into year-end reporting as required.
• Filing of hardcopy paperwork.

Office Management – HR, IT, Weekly status meetings and Facilities:

IT

• Ensure Dropbox; G-Suite; Microsoft products etc. are paid for.
• Facilitate fixing of computers when needed (with support of 3rd party supplier)
• Co-ordinate and manage the shared drive.

Human Resources

• HR related items i.e. ensuring all employment contracts are signed, filed and any specific terms relating thereto are followed-up, staff expenses, salaries, leave, sick leave etc.
• Supporting Programme Manager with performance related issues of staff.
• Monitor legal and other documentation – ensure all staff and child records up to date and on file.

General Administration:

• Manage Trust administration.
• Support legal Trustee with management of legal requirements and structures regarding contracts and the Trust etc.
• Risk Management of the clubhouse and programme.

Brand – Marketing and Fundraising:

• In conjunction with the Growth and Sustainability manager - administration and support of CSI and other sponsor applications. Including reporting when required
• Support with Fundraising and other Events. Example: Champions race; annual fundraiser

Programme Management:

• Help develop and update database of children; attendance register and interactions.
• Provide assistance with the submission and payment of race entries, travel and accommodation.

Direct reports: None

General:

• Only shortlisted candidates will be contacted. Should you not hear from us after 30 days you may consider your application unsuccessful
• In keeping with our client’s employment equity requirements, only South African citizens will be considered.
• Please include your current salary and salary expectations.

NB! This job is now closed. You can apply for other jobs by uploading your CV.