Finance and Administrative Assistant

SUMMARY:
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POSITION INFO:

Are you a sharp multitasker with a knack for numbers, a flair for admin, and an eye for detail? We’re on the lookout for a Finance and Admin Assistant who thrives in a structured, dynamic environment where no two days look the same.

This is a key support role for a well-established team that values accountability, confidentiality, and collaboration. If you love being the go-to person and keeping everything running behind the scenes, read on!

Please forward your CV to or apply here directly.

Key Responsibilities:

Administrative Support

• Provide comprehensive administrative support to the Management Team

• Create and manage invoices twice weekly (and same-day prepayment invoices)

• Assist with briefs, reports, and presentations

• Support ad-hoc projects and event coordination, including research and records

• Maintain office systems and manage data and filing

• Keep price lists updated in the CRM system and complete RFPs

• Review and distribute annual price lists and corporate SLAs

• Ensure CRM system compliance by removing personal data older than 5 years

• Act as Administrator backup during high season or leave

• Close completed immigration cases and send lease/permit renewal reminders

• Administer client surveys as part of the quality protocol

Finance & Invoicing

• Generate invoices every Tuesday and Thursday

• Compile consolidated client invoices at month-end

• Use CRM system to track cases flagged for invoicing

• Pull and process the “settled but not invoiced” report weekly

• Address invoice-related queries promptly and accurately

• Ensure all invoice data is correct, including client info and payment follow-ups

You’ll Need:

• 3+ years' experience in a similar finance/admin support role

• Solid experience with invoicing and CRM systems 

• Strong administrative and organisational skills

• High attention to detail and confidentiality

• Comfortable working across multiple business areas (admin, finance)

• A proactive, can-do attitude and a team-first mindset