SUMMARY:
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POSITION INFO:
Are you a sharp multitasker with a knack for numbers, a flair for admin, and an eye for detail? We’re on the lookout for a Finance and Admin Assistant who thrives in a structured, dynamic environment where no two days look the same.
This is a key support role for a well-established team that values accountability, confidentiality, and collaboration. If you love being the go-to person and keeping everything running behind the scenes, read on!
Please forward your CV to or apply here directly.
Key Responsibilities:
Administrative Support
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Provide comprehensive administrative support to the Management Team
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Create and manage invoices twice weekly (and same-day prepayment invoices)
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Assist with briefs, reports, and presentations
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Support ad-hoc projects and event coordination, including research and records
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Maintain office systems and manage data and filing
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Keep price lists updated in the CRM system and complete RFPs
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Review and distribute annual price lists and corporate SLAs
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Ensure CRM system compliance by removing personal data older than 5 years
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Act as Administrator backup during high season or leave
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Close completed immigration cases and send lease/permit renewal reminders
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Administer client surveys as part of the quality protocol
Finance & Invoicing
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Generate invoices every Tuesday and Thursday
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Compile consolidated client invoices at month-end
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Use CRM system to track cases flagged for invoicing
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Pull and process the “settled but not invoiced” report weekly
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Address invoice-related queries promptly and accurately
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Ensure all invoice data is correct, including client info and payment follow-ups
You’ll Need:
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3+ years' experience in a similar finance/admin support role
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Solid experience with invoicing and CRM systems
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Strong administrative and organisational skills
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High attention to detail and confidentiality
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Comfortable working across multiple business areas (admin, finance)
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A proactive, can-do attitude and a team-first mindset
