Financial Controller & HR Manager

Responsibilities:
• Accounts Department
o Controlling and ensuring proper functioning of the Accounts department.
o Detailed reviewing of pre and post stock costings.
o Analysis of stock costings to ensure GPs are aligned to the company’s requirements.

• Reporting
o Preparing, analysing and reconciling of monthly accounts including bank statements and VAT.
o Submitting of VAT returns on SARS e-filing system, as well as compiling and preparing of required information when SARS queries arise.
o Preparing & reviewing of detailed stock performance reports for individual customer accounts.

• Stock Management
o Preparing & distribution of itemised stock holding reports for internal users.
o Managing stock related queries which arise in due course.
o Preparing of monthly stock valuation report.
o Assisting with the year-end stock count.
o Preparing of merchandiser stock analysis reports to determine validity of orders placed to current stock holding.
o Establishing open communication with the warehouse team for stock related queries.

• Local Supplier Procurement
o Reviewing local creditors reconciliations and authorising payments based on an approval limit.
o Preparing, analysing and reconciling forwarders/clearing agent’s payments on a bi-monthly basis.
o Updating of SARB database on a bi-monthly basis.
o Preparing, analysing and reporting on the freight costs on a monthly basis.

• Foreign Supplier Procurement
o Reviewing of foreign creditors payments on a weekly basis.
o Ensuring foreign currency contracts are settled on time.
o Ensuring all foreign payments have been processed by analysing and preparing the bank charges to be captured for each payment.
o Reviewing of all foreign creditor payments before it is updated on to the company database.

• Forex Management
o Assisting with the management of the Forex risk of the company.
o Liaising with the bank regarding exchange rates and booking deals associated with Foreign Creditor payment’s function.

• Annual Audit
o Assisting with the management of the year-end audit process.
o Preparing of year-end audit file in relation to the work covered by this position.
o Liaising with the auditors.

• Merchandise Planning
o Preparing of stock replenishment calculations for future orders.
o Liaising with the Shipping department to keep a track of current orders placed.
o Maintaining current database with up-to-date information for stock requirements.

• Payroll & HR
o Preparing monthly salary file to be reviewed by CFO & COO.
o Preparing of monthly pension & risk funds schedules as part of the reporting pack.
o Managing the staff movement in and out of the pension & risk fund.
o Ensuring all staff details / documents are up-to-date as per the latest information on file.
o Compiling of new employment contracts when required.
o Responsible for keeping track of all staff leave days taken and updating payroll and related schedules.
o Submitting of EMP returns on SARS e-filing system.
o Responsible for ensuring UIF database is sent the monthly file for their record keeping.

• Ad Hoc Duties
o In relation to the optimal running of the entity on a daily basis.
The Skill’s we’re looking for:

• University degree / diploma
• 3-5 years’ relevant experience
• Trustworthy and high level integrity
• High level of attention to detail & urgency
• Assertive, energetic and entrepreneurial
• Problem solving, lateral thinker, ability to multi-task and team player
• Pastel Partner / Sage X3
• Pastel Payroll
• High proficiency in Microsoft Office