SUMMARY:
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POSITION INFO:
Qualifications and Experience:
Educational Background:
•Matric / Tertiary qualification in Accounting, Finance, or a related field.
Professional Experience:
•5+ years of experience in accounts payable, with a strong track record of managing accounts and processing transactions efficiently.
•At least 2 years in a supervisory or managerial role, overseeing a team of clerks and ensuring the timely and accurate processing of accounts payable.
•Experience in dealing with or understanding the Clearing Agent function (import/export duties, customs processes, etc.) is advantageous.
Technical Skills:
•Proficiency with accounting software (e.g., Syspro, Pastel, or similar platforms).
•Strong working knowledge of accounting principles, internal controls, procedures, and financial reporting standards.
•Intermediate to advanced Excel skills, including experience with VLOOKUP/XLOOKUP, Pivot Tables, and other similar functions.
•Proficient in Microsoft Outlook (or similar email platforms), with the ability to manage high volumes of emails efficiently, adhering to proper email etiquette and prioritizing communications effectively
Financial Expertise:
•Experience in reviewing and reconciling general ledger accounts to ensure accuracy and completeness.
•Experience working with multiple currencies is advantageous, including currency conversions
Preferred Skills:
•Effective Leadership & Team Management: Proven ability to lead, motivate, and develop a high-performing team of Accounts Payable Clerks, fostering a collaborative and productive work environment.
•Strong Communication & Interpersonal Skills: Ability to communicate clearly and professionally across all levels of the organization, building positive relationships with internal stakeholders, vendors, and team members.
•Team Collaboration: Demonstrates a collaborative mindset, working effectively with cross-functional teams to achieve shared goals and ensure operational efficiency.
•Emotional Intelligence: Skilled in understanding and managing your own emotions, as well as recognizing and responding appropriately to the emotions of others in a professional setting.
•Exceptional Work Ethic: Committed to consistently delivering high-quality results, demonstrating accountability and a proactive approach in all responsibilities.
•Outstanding Organizational & Analytical Skills: Strong ability to prioritize tasks, analyse complex data, and implement solutions in a fast-paced environment.
•Meticulous Attention to Detail: Ensures accuracy in financial transactions and reporting, maintaining a high standard of quality and precision.
Ability to Manage Pressure & Deadlines: Comfortable working under pressure and meeting deadlines, particularly during peak periods (e.g., month-end and year-end).
•Multitasking & Time Management: Proficient at managing multiple tasks simultaneously, ensuring that all responsibilities are completed in a timely and efficient manner.
•Handling High Volumes of Work: Capable of reviewing and processing large volumes of work without compromising on quality or accuracy.
•Instruction Compliance & SOP Adherence: Willingness to take direction and adhere strictly to standard operating procedures, ensuring consistency and compliance with company policy
Main Duties/Key Results Areas:
Leadership:
•Lead and motivate a team of clerks, ensuring alignment with departmental goals and objectives.
•Create a work environment where Accounts Payable Clerks can achieve their goals and consistently meet expectations.
Employee Development:
•Assist in the monthly review of Accounts Payable Clerks' performance.
•Ensure clerks strive to meet Key Performance Indicators (KPIs) set by management.
•Provide training and support for new employees joining the team as required.
Processing:
•Ensure that all processing deadlines are met, and invoices/credit notes are accurately captured on Pastel/Syspro.
•Provide assistance with processing as needed, ensuring that tasks are completed on time.
•Regularly review open Goods Receipt Notes (GRNs) and report on GRN adjustments prior to the processing deadline.
Supplier Accounts:
•Continuously review the supplier age analysis to ensure accounts are in good standing.
•Maintain current age % at 80% or more.
•Monitor supplier relationships to ensure payment terms are met and any discrepancies are addressed promptly.
Account Queries:
•Minimize account queries by offering assistance to clerks when required.
•Analyse and provide regular feedback on the resolution of account-related issues.
•Assist in resolving outstanding queries, ensuring timely resolutions of older issues.
Supplier Reconciliations:
•Ensure reconciliations are reviewed before submission to Managers/Directors.
•Provide support to clerks with reconciliations as needed.
Reporting:
•Compile weekly and monthly reports as requested by management, ensuring accuracy and clarity.
•Maintain and update trackers and databases to provide real-time insights.
•Assist with cash flow management, offering support for financial forecasting.
Ad-Hoc:
•Perform general ad-hoc tasks as requested by management.
•Fulfil any other related duties as needed, in line with the needs of the business.
•All and any other tasks and duties as the Employer might from time to time
