Financial Manager

SUMMARY:
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POSITION INFO:

PURPOSE OF JOB
Plans and directs accounting activities within the Portfolio Finance department by performing the
following duties, personally or through subordinate supervisors. Oversight and management of the
portfolio finance team.

• RESPONSIBILITIES:
• Responsible for the financial management of the portfolios under
• management including:
  Provides strong leadership and mentorship to the Portfolio
  financial team.
  Providing strategic input into the policies and processes
  within the finance department.
• Responsible for the full financial function of all property
  portfolios under management
  Overseeing the financial management of property portfolio
  accounting for all regions, ensuring that the various
  regions are provided with the appropriate guidance where
  necessary.
  Rolling out head office controls and processes to the
  regions where applicable
  Overseeing the treasury and investment function for the
  relevant portfolios under management
  Working closely with clients, to ensure that the needs and
  expectations of the clients are being addressed and
  identifying areas for improvement
  Overseeing and coordination of the internal and external
  auditors, ensuring all necessary deliverables are provided
  Completion of various Cognos packs for MMI group
  reporting purposes (Quarterly)
  Preparation and submission of Group reporting requirements within the required deadlines.
  Prepare Annual Financial Statements for client portfolios
  where required.
  Must have a good understanding of all portfolios under
  management. Must have regular meetings with all portfolio
  accountants and the creditors/cashbook supervisor to
  ensure that adequate guidance is provided where
  necessary.
  Must develop a very good understanding of PIMS,
  Management reporting (Ex Frx) and Great Plains in order
  to be able to provide the necessary assistance to staff
  when required.
  Undertake and review of the SMAC calculations on a
  monthly basis ensuring that Eris portfolio information for
  the MMI portfolios agrees to the SMAC investment
  balances.
  Undertake and review the authorization of the MMI
  monthly movement files that needs to be uploaded on
  JDE for the “on balance sheet” portfolio.
  Undertake the monthly recons between JDE and the
  Great Plains ledgers.
  Overseeing the maintenance and the reconciliation of the
  respective general ledgers.
  Performing all month-end and year-end procedures,
  ensuring that all client requirements and deadlines are
  met.
  Review of the m.onthly management packs were
  necessary
  Review and authorization of balance sheet recons
  ensuring that recon items are cleared monthly
  Review and authorization of vat submissions.
  Review of adjustment accounts prepared for sold
  properties.
  Adherence to reporting requirements for the portfolios
  under management (format and timing).
  Co-ordination and supervision of the accounting
  administration and net income flow of the properties
  under management, and the payment thereof to the
  property owners.
  Project manage new client take on and new property
  acquisitions for existing client portfolios.
  A very good understanding of the take on process to
  ensure the adequate co-ordination of the take on of all
  new portfolios as well as new buildings for existing
  portfolios.
  A very good understanding of financial accounting to
  ensure the accurate preparation of annual financial
  statements for the companies forming part of the portfolios under management
  Ensure compliance for vat and income tax for all portfolios.
  A very good understanding of taxation (Income and
  deferred) to ensure the completion of income and deferred
  tax calculation for the relevant portfolios under
  management.
  Must have a detailed understanding of reporting standards
  and being up to date with newly effective standards.
  Ad hoc review of portfolio accountants’ provisional income
  statements.
  Overseeing the submission of all statutory returns
  Ensuring that the department’s performance is in line with
  management agreements and Service Levels Agreement.
  Involvement in ad-hoc projects related to the financial and
  administration needs of the portfolios.
  Staff management for the Portfolio Finance Team
  including recruitment of staff and performance
  management.
  Important role regarding staff growth ensuring that staff
  have a clear and attainable future
  EFT signatory on all portfolio bank accounts
  Maintain good working relationships with Property
  Management and Asset Management divisions.
  Assist in the drafting and implementation of policies
  related to the financial systems and procedures.
  Implementation, modifications and ensuring the
  adherence to all internal controls
  Ensuring that there are adequate, consistent monthly
  reporting packs for the respective portfolios.
  Ensuring suppliers payments are made paid in
  accordance with the pre-defined terms.
  Evaluate financial reporting systems, accounting and
  collection procedures, and investment activities, and make
  recommendations for changes to procedures, operating
  systems, budgets, and other financial control functions.
  Due to the high demands of the financial management
  position, there would be a need to work overtime where
  the need arises.
• SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION
• Strong business communication skills
• Strong interpersonal and communication
  skills and the ability to work effectively with
  a wide range of constituencies in a diverse
  community
  Ability to determine informational needs, to
  collect and analyze information, and to
  devise and develop statistical analyses and
  reports
  Ability to design and present informational
  programs and presentations, based on
  assessed needs Managing 
• Effectively managing the finance team to
  ensure that team members are upskilled and
  deadlines are met.
• Computer skills • Proficient in the full MS Office suite with advanced excel.
• SKILLS ESSENTIAL TO THE POSITION – HUMAN CAPITAL
• Transparent honesty.
  Self-motivation and self-starting capabilities
  Reliability.
  Positive Attitude and highly motivated
  Assertive and effective communication.
  Creative approach
  Ability to work with limited resources
  Ability to work under pressure
  Ability to create a professional office environment
  Organization and planning skills.
  Clear understanding of diversity of the workplace
  Willing to get hands dirty
• QUALIFICATIONS AND EXPERIENCE
• Experience
• Previous experience as a financial manager
  Audit experience will be an added advantage
  Detailed understanding of the IFRS and Income tax Act is mandatory