Financial / Operations Manager

SUMMARY:
A well-established company based in Parow is seeking to employ a hands-on Financial / Operations Manager to joint their team. You will be working closely with the CEO of the company and will be responsible to oversee company finances and assisting with the business daily operations.

POSITION INFO:

Responsibilities:
Information systems
·         Functionality and information of SpaceBiz is up to standard and to the requirements of the company needs (Debtors/creditors details up to date)
·         Correct procedures are written for the usage of the system.
·         Security – access to the system and levels of security are in place for each user.
·         Simplify all data into usable reports and information through programming of the system.
·         Ensure that all the staff are trained and skilled to perform their daily operations through the best IT resources.
Pastel Accounting & Payroll
·         Correct data captured into the system.
·         Financial data captured correctly.
·         Payslips correctly imported with correct information.
General Software/Hardware
·         All systems are standardised throughout the company.
·         Functionality of hardware is up to date and utilised.
·         Development and maintenance of the company IT plan.
·         Ensure that all the staff are trained and skilled to perform their daily operations through the best IT resources.
·         Emails are functional and operational.
·         Security of company information and effective backup systems internally & externally.
·         Software used is to improve work performance and ease of work.
·         Telecommunication is functional and operational.
Accounting:
Cashbooks
·         Capturing of Bank statements.
·         Update Creditors information.
·         Record keeping of payments made & outstanding.
·         Daily & Monthly payments.
·         Petty cash balancing / control.
Debtors
·         Financial clearance of all projects.
·         Age analysis management.
·         Record keeping of payments made & outstanding.
·         Debtors monthly report.
·         Update Debtors information.
·         Ensure that prices are correct / updated - Regular price comparisons.
·         Debtors’ statements administration.
Creditors
·         Age analysis management.
·         Credit application procedures.
·         Monthly reconciliation of supplier accounts (Tax Invoice, POD, PO, GRV)
·         Improve settlement discount agreement.
·         Any discrepancy to be reconciled and corrected.
·         Ensure that prices are correct / updated - Regular price comparisons.
·         Data capturing of fuel slips.
Data Capturing
·         Import and capturing of supplier invoices received.
·         Import and capturing of customer invoices delivered.
·         Data captured is up to standard with correct information.
Sub-Contractors administration
·         New sub-Contractor contracts and information.
·         Bank details to be confirmed.
·         Buy-Out Report updated on a two-weekly basis.
·         Subbie retention reconciliation.
Inventory Control
·         Monitor and control current inventory levels.
·         Stock stake figures – Weekly, Monthly, and yearly.
·         Optimal Storing area.
·         First in first out inventory system.
·         Picking list and allocate inventory for production.
Human Resource
Personnel Records
·         Employee files are up to date with all documents in place.
·         Employment contracts are relevant and signed, with correct information of employee.
·         Leave record are kept of each employee and notified of the leave status.
Training
·         Employee training is done for relevant departments.
·         Company certificates are kept in order and relevant (BIBC, BEE, Employment Equity, Skills Development, Asbestos, WMC, FEM.
Clocking System
·         Employee clock in system is functioning.
·         Employee working hours recorded and any non-compliance reported.
Recruitment
·         Correct recruitment procedure followed as per policy.
Disciplinary
·         All company rules are provided.
·         Necessary disciplinary steps are followed where employees are not cooperating within company rules and labour law.
Improving staff working environment
·         All complaints to be processed.
·         Improving the moral of the company.
·         Company traditions.
Social Committee
·         Administration of all social functions and activities within the budget.
·         Keeping records of staff birthdays and Celebrations.
Payroll
·         Monthly, fortnight and Subbie payslips to be.
·         Provident fund for all internal companies.
Health & Safety
Construction
·         All OHS procedures are in place for working on site.
·         Non-Compliance to be corrected and procedures to be followed with preventative action.
·         Any accidents / incidents reported, and the necessary steps taken.
·         Regular health & Safety meetings held with feedback reports.
Factory
·         All OHS procedures are in place and correct signage in place to comply with the law.
·         Regular OHS meetings held and recorded as prescribed by OHS law.
·         Any accidents/Incidents reported, and necessary steps taken.
Office
·         All OHS procedures are in place and correct signage in place to comply with the law.
·         Regular OHS meetings held and recorded as prescribed by OHS law.
·         Any accidents/Incidents reported, and necessary steps taken.
·         Professional Consultant.
ISO management
·         Up to date on a monthly basis.
·         Authorisation to be provided for all procedures by C.E.O. of the company.
Financial
·         Cost management – Monthly check on expenditures and cost saving methods.
·         Inventory Control – Monthly Stock take procedures.
·         Financial documents are correct and in line with auditors’ requirements.
·         Monthly management statement.
·         Financial reporting.
·         New projects / business opportunities.
·         Future development.
·         Finance options.
Insurance
·         Yearly insurance evaluation.
·         Credit Insurance: All debtors to be trading within the company / credit insurance policy.
·         Company Insurance: All administration functions.
Administration
·         Reception – Presentable for clients.
·         File system – Functional and operational.
·         Facility Maintenance - Functional and operational.
IT Infrastructure
·         All staff computers are up to date and working accordingly.
·         IT Security.
·         Emails.
·         Microsoft packages.
·         Secure storage for all company files.
·         All staff cell phones are up to date.
·         Upgrades.
·         Monitor users.
 
Requirements:
·         Relevant Financial Degree and CIMA / SAIPA qualified.
·         Post articles experience within a manufacturing company will be beneficial.
·         Accounting software experience.
·         Tech savvy – able to make sure companies IT is fully functional.
·         Able to manage a team and oversee company operations.
·         Able to work within a fast-paced environment and handle multiple tasks at once.
·         Organized and excellent problem-solving abilities.
·         Follow company procedures.
·         Able to take risks and make decisions.
 
To apply, please send your CV and salary expectations to --------Please upload your CV here--------
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

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